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Review Vacancy

Date Posted 03/20/20

Applications Due03/30/20

Vacancy ID80198

AgencyPeople With Developmental Disabilities, Office for

TitleAdministrative Asst 1 or Administrative Asst Trainee 1 and Trainee 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitISU - Institutional Services Unit (CSEA)

Salary RangeFrom $34831 to $50405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address Human Resource Office

187 Northern Concourse

City Syracuse

StateNY

Zip Code13212

Minimum Qualifications Administrative Assistant 1:

Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.

Transfer:

Candidates must have one-year permanent competitive service as an Administrative Assistant 1 or Secretary 1and be eligible for lateral transfer to transfer under Section 70.1 of the Civil Service Law.

OR

Candidates must have one year of permanent competitive or 55b/c service in a title SG-09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework**.

Administrative Assistant Trainee 1:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**

Administrative Assistant Trainee 2:

Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework**.

**Incumbents will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to Administrative Assistant 1, G-11.

Candidates that are not currently incumbering or have not previously held a keyboard or secretarial title, will have to take and pass a typing proficiency exam to qualify for transfer.PREFERRED QUALIFICATIONS:

• Ability to work both independently and as a team member.
• Ability to establish effective working relationships and work collaboratively work with high level managers, control agencies, CO staff to ensure professional flow of information.
• Knowledge of office and secretarial practices and procedures.
• Knowledge of the principles of office management and clerical processing.
• Ability to analyze and summarize information in both narrative and numerical form.
• Knowledge of proper grammatical usage, punctuation and spelling.
• Ability to write coherent English narrative concerning the subject matter of the office's operation.
• Knowledge of agency policies and program policies, procedures and functions.
• Knowledge of the vocabulary and terms commonly used in a particular organization.
• Ability to use modern office equipment.
• Ability to organize office operations.
• Ability to produce letters, tables, documents, etc., using an alphanumeric keyboard.
• Ability to design and maintain filing systems.
• Ability to design forms for the collection of information.
• Ability to determine priorities.
• Ability to maintain program accounts.
• Maintain a professional demeanor.
• Ability to establish effective supervisory relationships.
• Established work record and time and attendance pattern that conforms to OPWDD T/A policy.

Duties Description POSITION DESCRIPTION:

The Human Resources Office is responsible for, and committed to, ensuring the highest level of professional services and support to a variety of customers. The ultimate goal is to ensure the best possible quality services are offered to people receiving services. We are guided in our interactions with the people we serve and each other by compassion, dignity, diversity, excellence and honesty. The Human Resources Office represents OPWDD on all matters related to personnel management including, but not limited to, classification, examination, recruitment/retention, succession planning, labor relations, performance evaluations, employee benefits, etc.

This position will provide clerical and office support to professional staff assigned to the Human Resources Office.
PRIMARY DUTIES AND RESPONSIBILITIES:

• Provide clerical and office support to staff assigned to the Human Resources Office.
• Answer the telephone, screen calls, take messages.
• Perform receptionist responsibilities, i.e. greet public, employees, and individuals in a courteous manner and provide answers and direction as appropriate.
• Prepares correspondence, reports, and memos/letters.
• Schedule interviews, interrogations and maintain outlook calendar
• Monitor the LENS program
• Assist with FMLA applications
• Maintain office files and organizational systems. As required, compile information as needed.
• Record meeting minutes
• Miscellaneous duties and special projects as needed for support of the office.

Additional Comments Any questions regarding the duties of this position may be directed to Nicola Eastup, HR Spec. 2 at 315-473-6980 ext. 2003

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone 315-473-6980

Fax 315-473-6658

Email Address cny.jobs@opwdd.ny.gov

Address

Street Central NY DDSO

187 Northern Concourse

City Syracuse

State NY

Zip Code 13212

 

Notes on ApplyingPlease submit a cover letter and resume by 3/30/2020 and include EOA # 20-62 on all correspondence to: Central NY DDSO, Human Resources, 187 Northern Concourse, N. Syracuse, NY 13212 or email: cny.jobs@opwdd.ny.gov.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office, phone: (518) 473-9689, and Email: accommodationrequests@opwdd.ny.gov to obtain information and RA forms.


Public Service Loan Forgiveness: If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information regarding PSLF please visit StudentAid.gov/publicservice.


Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER


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