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Review Vacancy

Date Posted 10/05/20

Applications Due10/20/20

Vacancy ID82857

AgencyCanal Corporation

TitleAdministrative Specialist 2

Occupational CategoryAdministrative or General Management

Salary Grade23

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $74829 to $100373 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 30 South Pearl Street

5th Floor

City Albany

StateNY

Zip Code12207

Minimum Qualifications Candidates must be reachable for appointment on the Civil Service eligible list for Senior Administrative Assistant or candidates must have one year of permanent competitive service in a title eligible for transfer under the provisions of Section 52.6 of the Civil Service Law.

PREFERRED QUALIFICATIONS:
Demonstrated ability to multitask and successfully manage priorities
Problem solver with attention to detail who can work independently
Knowledge of Office Management systems and procedures including accounts payable, program budgeting and expenditure reviews
Excellent time management skills
Ability to learn new software and procedures

Duties Description The NYS Canal Corporation (Canals) is seeking an experienced, mission-driven professional to serve as Enterprise Administrator. The iconic 200-year-old NYS Canal System extends over 524 miles and plays important roles in New York’s economic development, tourism industry and environmental stewardship. Canals is currently delivering projects in support the of the Reimagine the Canals initiative. The goal of the Reimagine program is to remake the Canal in ways that better serve Canal communities and the State’s economic and environmental interests in the 21st century including the completion of the Erie Canalway trail.

Under the direction of the Director of Business Services, the Enterprise Administrator collaborates with the Canal Corporation’s various Business Units as well as professional staff of the New York Power Authority and others to execute Canal daily business activities. Works in support of the management team members to communicate information to Canal Stakeholders and respond to any concerns.

This individual will perform a variety of assignments including, but not limited to the following:

Manages Canals’ quarterly and annual reporting requirements for administrative programs as required by federal and state entities;

Liaises with Canal sections, offices and program areas;

Reviews and approves office expenditures and purchases;

Liaises with shared service provider on credit card and travel card administration including the review of expenditures to ensure compliance with policies and procedures;

Ensures the identification/charging of expenditures and purchases to accurately track spending for Projects, Program Budgets and Emergency Response activities;

Works with shared services counterparts in Accounts Payable, Accounts Receivable and Procurement to troubleshoot and resolve issues;

Works with Office of Administrative Services managers to assess annual financial needs and proposals in preparation for the Office’s annual budget proposal;

Enables Managers and Program staff to accomplish the goals of the Corporation;

Develops and updates administrative systems and process flows to improve efficiency;

Coordinates FOIL requests on behalf of Business Services Unit;

Responsible for the development of administrative bulletins and polices, including annual updates;

Administers reimbursement of expenditures in compliance with policy and contract provisions;

Reviews and audits invoices and payment records for compliance with procurement procedures, policies and contract terms;

Oversees facility matters including equipment and space utilization plans; manages, software licenses and purchases;

Prepares reports on Office of Administrative Services activities;

Coordinates administrative functions with other departments, and;

Performs a variety of financial and administrative duties as assigned in support of Canal Administrative and Business Services.

Additional Comments Parking is provided to employees.

The New York State Canal Corporation is an Equal Opportunity Affirmative Action Employer.

New York State Human Rights Law prohibits discrimination based on age, race, creed, color, national origin, sexual orientation, military status, sex, disability, marital status, gender identity, prior arrests, prior conviction records, predisposing genetic characteristics or domestic violence victim status.

The New York State Canal Corporation provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please e-mail accessibility@nypa.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Justin Burns

Telephone 518-449-6003

Fax

Email Address recruitment@canals.ny.gov

Address

Street 30 South Pearl Street

City Albany

State NY

Zip Code 12207

 

Notes on ApplyingInterested candidates who meet the minimum qualifications should send a cover letter and resume by the application deadline of October 20th, 2020 to recruitment@canals.ny.gov. Please include the position title, Administrative Specialst 2 - Albany, in the subject line of your email to ensure receipt of your application.

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