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Review Vacancy

Date Posted 10/14/20

Applications Due10/24/20

Vacancy ID82938

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 - Item# 00384 (5)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany


Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the appropriate eligible list or eligible to transfer under section 70.1 of the Civil Service Law.

Transfer via 70.1:

To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above.


Interested candidates must be a qualified employee of the New York State Office of the State Comptroller and have one year of permanent competitive service or 55-b/55-c service in a clerical or keyboarding title allocated to Grade 5 or higher.

Duties Description Separating, identifying and barcoding medical documentation

The employee reviews complex confidential medical documents submitted by the member or from the member’s attorney, employer, physicians, and hospitals. The documents are separated in preparation for scanning. Once scanned they are properly identified and indexed, using over 80 different document types, including a miscellaneous type for the more complex documents. These records must be accurately identified to be attached to correspondence sent to Independent Medical Examiners.

In addition, the incumbent provides input in to the design and changes of the indexing and scanning processing procedures, as needed.

Communicates with Examining staff to accurately identify more complex medical documentation.

On occasion the identification of some medical documentation is not clear cut. The employee collaborates with the Examining staff to resolve issues regarding how the documents should properly be identified.

Support Clerk 1 clerical staff when instructed by supervisor in areas such as incoming mail and scanning

The employee on occasion may be asked to help the Clerk 1 clerical staff during periods when incoming mail is heavy and when scanning is backed up. The duties around mail involve separating, stamping and distributing mail and reviewing forms and applications and make appropriate determinations. Scanning involves scanning then uploading images using our imaging system then distributing the scanned documents to the appropriate examiner.

Help train the Clerk 1 staff

The employee on occasion may be asked to help train the Clerk 1 clerical staff. These duties would involve training staff on separating, stamping and distributing mail, scanning and uploading images using our imaging system, paying invoices, and all other aspects of the Clerk 1 position.

Answer questions related to the unit and from Clerk 1 staff

The employee on occasion may need to respond to questions concerning the operation of the unit, cases within the unit’s operation or provide instructions on matters relating to the Clerk 1 duties.

Additional Comments Desired Competencies

· Knowledge of agency policies and program policies, procedures and functions.

· Ability to use office equipment such as computer terminals, photocopy equipment, etc.

· Ability to enter and retrieve data using an alphanumeric keyboard.

· Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents and without detailed direction.

· Ability to perform tasks accurately within prescribed time frames.

· Ability to communicate effectively in writing and orally.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle Manzer

Telephone (518) 474-5182

Fax (518) 486-6723

Email Address


Street 110 State Street

City Albany

State NY

Zip Code 12236


Notes on ApplyingInterested candidates should submit a cover letter and resume to no later than October 24, 2020. Please reference Item # 00384(5)-JAM when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.

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