StateJobsNY

NY HELPNo

AgencyLabor, Department of

TitleAdministrative Assistant 1/Trainee 1/2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34831 to $50405 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1200 Washington Avenue

State Office Campus, Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

Keyboarding proficiency is a minimum requirement for this position. Candidates who have not previously held a keyboarding title must pass a 5-minute typing session and must achieve a speed of 30 words per minute (WPM) with at least 96% accuracy in order to meet the Civil Service keyboarding standard.

Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

REASSIGNMENT QUALIFICATIONS: Current Department of Labor employees with one year of permanent, contingent permanent, or 55b/c service in an Administrative Assistant 1 (formerly Secretary 1); if you have less than one year, you must be reachable on the current eligible list for this location, if one exists.

70.1 TRANSFER QUALIFICATIONS: One year of permanent or contingent permanent service as a Grade 6 or higher determined to be similar by Civil Service Law.

Note: For 70.1 transfers, a comprehensive list of titles approved for transfer to Administrative Assistant 1/Trainee 1/2 is available through Civil Service GOT-IT available at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

Appointment may be made at a traineeship level (Administrative Assistant Trainee 1, NS eq. Grade 8, and Administrative Assistant Trainee 2, NS eq. Grade 10 leading to Administrative Assistant 1, Grade 11). Candidates appointed to the Trainee 1 level will be required to complete four mandatory courses during the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas. Candidates appointed to the Trainee 2 level will be required to complete four elective courses prior to advancing to full title. The courses are offered to CSEA and M/C employees through the New York State & CSEA Partnership. Equivalent coursework may be accepted in lieu of these courses as determined by the Department of Labor (DOL). Trainees will be able to complete the courses either through classroom or online training and webinars, or equivalent offerings through another entity as determined by the agency.

55b/c language: This position may be designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/55c letter when applying.

Preferred Qualifications: Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES: The duties of the Administrative Assistant 1 in Unemployment Insurance include but are not limited to the following:
• Answers telephones, handles inquiries or directs to appropriate persons.
• Uses various information technology applications such as email, database, and word processing.
• Operates office equipment such as printers, scanners, and copiers; and arranged for repairs when equipment malfunctions.
• Creates, maintains, and enters information into databases, spreadsheets, etc.
• Compiles and prepares weekly and periodic reports

Additional Comments Please Note: Positions in the Unemployment Insurance Division may be in-person, remote, or partially remote and partially in-person. Remote employees will be required to report in-person if directed. Positions may be subject to mandatory and/or voluntary overtime, which may include evening and weekend hours. Shift start times may vary based on operational need.

Fingerprinting/Background Check: Some positions may require a fingerprint/background check. If the position you applied for requires fingerprinting, you will be advised at the time of your interview. There is no cost to candidates, fingerprinting fees are paid for by the Department of Labor. Candidates being considered for appointment will be provided a pre-paid code and instructions after the interview.

Some positions may require additional credentials or a background check to verify your identity.

Name Sandra Hatfield

Telephone 518-457-1020

Fax 518-485-9495

Email Address labor.sm.personnel.UIhire@labor.ny.gov

Address

Street State Office Campus Bldg 12 - Personnel Room 561

City Albany

State NY

Zip Code 12240

Notes on ApplyingCandidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
To be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.UIhire@labor.ny.gov. Please include the title, location and vacancy ID #84236 for which you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. In order to qualify you for the position, when you have current or prior New York State employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.