StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 Calculations - Item# 07650 (2)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36772 to $45200 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the appropriate eligible list or eligible to transfer under section 70.1 of the Civil Service Law.

Transfer via 70.1:

To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above .

Duties Description Examine and Review Transfer Out Case

· Review new applications received for validity.

· Review file including Source Data to determine membership/contributions are complete.

· Send appropriate correspondence to member/employer if information required.

· Make phone calls to member/employer for information needed.

· Data entry into the Transfer Out case. This case is utilized to transfer the contributions and service credit a member accumulated in this Retirement System to another retirement system.

· Manual calculations of service determinations and possible Service Credit Purchase calculations.

· Complete any demographic cases needed to correct/complete member records prior to transfer.

Examine and Review Transfer In Case

· Open file documents pertaining to the Transfer In request received from the reciprocal system.

· Review documents to ensure the Transfer is valid.

· Manually research membership and complete appropriate tasks to determine if there will be a change in tier status or cessation date. Ensure that the proper letters are completed and sent to employer and member.

· Review the file for any service credit purchase costs that would be associated with the Transfer In.

· If needed, add service credit received from other system, through data entry in a Post Transfer In case, to our records to make the membership whole.

· Open; examine/ready any demographic or miscellaneous adjustment cases needed to adjust member records to ensure accuracy.

Examine and Review Internal Transfer Cases

· Examine applications for validity.

· Examine both ERS and PFRS memberships on FileNet to ensure that all information needed is available to process. If not, request information from employers or retrieve payroll information for state cases through Payserv.

· Send appropriate correspondence to member and employer.

· Manually calculate service credit to ensure the correct service was converted from MEBEL to People Soft.

· Enter data into the People Soft Portal and “Ready” the case for review by the ERSE 2.

· Send appropriate correspondence and review both ERS and PFRS membership records to ensure that all information transferred correctly.

Examine/Review various Demographic and Miscellaneous Adjustment Cases; Train Fellow employees’/ perform misc. tasks

· Complete any demographic or miscellaneous adjustment cases needed to correct/complete member records. This includes name changes, date of membership changes, plan changes, service records changes, service credit purchase records, member balance adjustments and corrections, and erroneous contributions refunds by doing manual calculations, etc.

· Train new staff as needed on all procedures.

· Complete any tasks required by the supervisor such as searching for files, contacting specific members or employers, processing rush cases, special projects as needed, completing production reports, etc.

Additional Comments DESIRED COMPETENCIES:

· Knowledge of agency policies and program policies, procedures and functions.

· Prepares, understands and interprets written materials.

· Ability to read, understand and apply laws, procedures, rules, regulations and guidelines without detailed direction.

· Ability to perform tasks accurately within prescribed time frames.

· Skilled in arithmetic reasoning and able to perform complex calculation.

· Ability to communicate effectively in writing and orally as required for the position.

· Ability to successfully use software required by the position, including Office 365, Lotus Notes, NYSLRS Portal, Microsoft Word/Excel, MEBEL, Payserv/PSQuery, FileNet and bulletin boards.

· Ability to use common office equipment, including desktops, photocopiers, fax machines, calculators, etc.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle Manzer

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than April 11, 2021. Please reference Item #07650(2)GOER-JAM when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.