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Review Vacancy

Date Posted 04/05/21

Applications Due04/20/21

Vacancy ID85703

AgencyMental Health, Office of

TitleContract Management Specialist 2 – Five Positions, Central Office;

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $73284 to $92693 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Contract Management Specialist 2, Grade 23, and be eligible for lateral transfer; OR be eligible for transfer via Section 52.6 or Section 70.1 of the Civil Service Law.

Non-Competitive Promotion:

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to potentially conduct a non-competitive promotion examination for the position of Contract Management Specialist 2, G-23, at the Office of Mental Health, Central Office. Permanent appointments may be made by non-competitive promotion of applicants who meet the position’s minimum qualifications if all requirements of a non-competitive promotion appointment are met. In order to be eligible for a non-competitive promotion examination, candidates must have one year of permanent competitive or 55-b/55-c service as a Contract Management Specialist 1.

Preferred Qualifications:
* Knowledgeable of NYS Finance Law and NYS Procurement Guidelines.
* Experience with a wide variety of procurement methodologies including RFPs, IFBS, RFQs, Single/Sole Source contracts.
*Experience conducting purchasing via Preferred Sources, OGS Centralized Contracts, and Open Market.

Duties Description The Office of Mental Health (OMH) is recruiting to fill five Contract Management Specialist 2, Grade 23, positions within the Office of Financial Management, Bureau of Procurement Enterprise Services. The Bureau of Procurement Enterprise Services (BPES) provides contract management and administrative services to 24 facilities, OMH Central Office, OMH Cook Chill Production Center, and OMH Capital Operations.
Under the direction of a Contract Management Specialist 3, the incumbents will perform higher level contract management duties as well as provide contract related guidance and supervision to their unit staff.

Specific duties include, but are not limited to, the following:

• Supervise staff within the Contracts and MOUS, Purchasing, MWBE/SDVOB, Logistics and Communication, Bureau Support Services, and Inventory Management units within the BPES.
- Communicate and train new and experienced staff on the numerous procedures and techniques, laws, rules, regulations, and/or policies required to ensure continued compliance.
- Coordinate and participate in the preparation of work plans identifying key deliverables and leading responsibility. Ensure that deadlines and timeframes established for assignments are met.
- Complete staff evaluations, performance program development, timesheet approval, and other supervisory duties.
- Supervise staff in the planning and development of procurement methods and documents. Provide guidance and resolve problems.

• Coordinate and participate in the preparation of scope of work, bid quote sheets, technical/financial evaluation instruments.

• Supervise staff in the planning and development of solicitation, contract, and documents.

• Supervise team members in the processing and administration of a wide variety of procurement-related activities including MWBE/SDVOB reporting, SFS transactions, and Vendor Responsibility analysis.

• Utilize critical thinking and problem solving skills to resolve issues and identify solutions

• Develop and update templates, materials, reports, instructions, and policies and procedures.

• Prepare reports, analyses and correspondence as required.

• Keep management apprised of any possible problems or delays in processing contracts or the proper administration of contracts.

• Coordinate and review all contract documents prior to publishing, award, and submission to Control Agencies for final review and approval.

• Propose changes to existing program guidelines or, as assigned, assist in the development new guidelines.

• Develop and deliver training to a wide variety of audiences.

Additional Comments The Bureau of Procurement Enterprise Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Appointment to this position is contingent upon Division of Budget approval to fill.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Kimberly Chapman

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #85703 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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