Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 04/06/21

Applications Due04/22/21

Vacancy ID85719

AgencyMental Health, Office of

TitleAdministrative Assistant 1 / Trainee (Former Secretary 1), Mid-Hudson Forensic Psychiatric Center, P21192

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $34831 to $50405 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Orange

Street Address Mid-Hudson Forensic Psychiatric Center

2834 Route 17M

City New Hampton

StateNY

Zip Code10958

Minimum Qualifications Candidates must be reachable on the Civil Service eligible list for Secretary 1, Grade 11.

OR

Transfer Opportunity:
Candidates must have at least one year of permanent competitive or 55-b/55-c service in a title eligible for transfer to Administrative Assistant Trainee 1 or 2, NS, or Administrative Assistant 1, Grade 11, under Section 70.1 of the Civil Service Law.

As an Administrative Assistant Trainee, you would participate in a 2 year traineeship. Trainees will be required to take four mandatory core administrative support courses the first year of the traineeship and four elective administrative support courses in the second year of the traineeship in four administrative support competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. At the successful conclusion of your traineeship with completion of all eight administrative support courses, candidates would advance without further examination to Administrative Assistant 1, Grade 11.

Please note: Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (i.e. the ability to type 30 words per minute with at least 96% accuracy) by passing the Keyboard Specialist performance test.

Duties Description As an Administrative Assistant 1, you would ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination; customer service; fielding of questions; information gathering; and compilation of reports. Specific duties may include, but are not limited to, the following:

• Prepare correspondence, reports and other documents utilizing software such as Microsoft Office.

• Set up and manage paper and electronic filing systems.

• Create, maintain, and enter information into databases.

• Maintain scheduling and event calendar. Schedule and confirm appointments for clients, customers, or supervisors.

• Complete forms in accordance with agency procedures.

• Review work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions.

• Make copies of various documents, place them in proper files, and distribute them to appropriate staff.

• Open, review, sort and distribute the mail in accordance with staff assignments. Review incoming correspondence and establish follow-up deadlines.

• Respond to incoming calls, respond to questions concerning policies or procedures, and refer calls to appropriate staff member for technical information.

• Maintain inventory of office supplies and arrange for office equipment maintenance and service.

• Perform other clerical and secretarial duties as necessary.

Additional Comments Background Investigation/Justice Center Review: Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.

Notes:
This position is eligible for the Mid-Hudson Adjustment of $1,513.

Additional Comments:
Salary Range listed encompasses the hiring rate of an Administrative Assistant Trainee 1 (NS) through the job rate of an Administrative Assistant 1 (Grade 11).
Administrative Assistant Trainee 1 (NS = Grade 8): $34,831
Administrative Assistant Trainee 2 (NS = Grade 10): $38,875
Administrative Assistant 1 (Grade 11): $41,130 - $50,405

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone

Fax 845-374-8867

Email Address mhpc.hrapplications@pmh.ny.gov

Address

Street Mid-Hudson Forensic Psychiatric Center

2834 Route 17M

City New Hampton

State NY

Zip Code 10958

 

Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your other application materials.

http://www.omh.ny.gov/omhweb/Employment/docs/employment-application.pdf

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Printable Version