StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAdministrative Assistant 2 (Litigation Bureau - NYC)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $51558 to $62457 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 28 Liberty Street

City New York

StateNY

Zip Code10005

Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as an Administrative Assistant 2 or in a title designated appropriate for Section 70.1 transfer of the Civil Service Law.
Transfer Eligible - One year of permanent competitive service at Salary Grade 13 or higher and eligible for transfer under Section 70.1 Transfer titles which qualify can be found on the Department of Civil Service website, http://www.cs.ny.gov/, search ”GOT-IT.” You may be required to demonstrate proficiency in keyboarding.

Duties Description • Provide technical assistance to Special Litigation Counsels within the Litigation Bureau for NY Matters, including technical assistance for implementation of new or modified procedures related to NY Matters.
• Assemble court pleadings for Special Litigation counsel and the NYC Litigation Bureau.
• Arrange meetings, teleconferences, and travel arrangements for the Special Litigation Counsels.
• Electronic file management for NYMatters, including scanning, and transferring documents within NYMatters.
• Oversee specialized library clerical activities in support of the NYC Litigation Bureau’s law library such as organizing and maintaining the library collection, assisting staff with obtaining Westlaw access, helping agency staff locate information, and directing the acquisition, shelving, and updating of the NYC Litigation Bureau’s library books.
• Contemporize the Bureau’s case and trial management reports.
• Assist Special Litigation Counsel with correspondence to and from client agencies.
• Generate table of authorities & table of contents from legal documents for the NYC Litigation Bureau.
• Review unaddressed incoming mail/correspondence and the transmission of such documents, as appropriate, to the appropriate bureau or designated person for handling.
• Copy travel vouchers, and as appropriate, submit to State Counsel for further approval.
• Copy memoranda seeking certification for outside counsel and maintain list of cases in which certification has been granted.
• Maintain the operation of the Bureau’s printers and scanners and report any malfunctions to vendors for repair.
• Manage and organize Bureau case files as needed.
• Interface with other Bureaus and/or agencies on an as needed basis.
• Must be proficient in Microsoft Word & Excel, knowledge of PowerPoint is a plus.
• Perform other duties as assigned.

Additional Comments Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are eligible to receive an additional $3,026 annual downstate adjustment.

Candidates from diverse backgrounds are encouraged to apply.
The OAG is an equal opportunity employer and is committed to workplace diversity.

Some positions may require additional credentials or a background check to verify your identity.

Name Virginia Gordon

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address virginia.gordon@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail to virginia.gordon@ag.ny.gov. You must include vacancy ID number in the subject line. Please be sure your submitted cover letter and resume indicate your current Civil Service title.