StateJobsNY

AgencyState Comptroller, Office of the

TitleAssociate Budget Analyst - Item # 08051

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $74829 to $93491 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Candidates must be reachable on the appropriate Civil Service eligible list or a current NYS employee eligible for transfer under Section 52.6 of the Civil Service Law.

52.6 Transfer:

· To be eligible for a 52.6 transfer, candidates must have one year permanent competitive service in a 52.6 title allocated to salary grade 21 or above.

Duties Description Oversee the execution of all policy related matters for OSC’s Employee Travel and Expense program with a high degree of independence

· Maintain comprehensive knowledge of OSC Statewide travel policy

· Develop internal procedures to ensure employees comply with OSC Statewide policies.

· Maintain comprehensive knowledge of the Statewide Financial System (SFS)

· Develop procedures to use SFS in a manner that ensures reimbursements are completed timely, provides strong internal controls and ensures data quality

Manage the activities of the Employee Travel and Expense Team

· Manage all activities of the OSC Employee Travel and Expense program

· Supervise and provide policy guidance and direction to professional staff in the day to day operations of the Travel Team.

· Ensure that all payments are coded with correct chartfield information so that expenses are tracked to the appropriate budget category

· Work with the Budget team to resolve budget check errors and ensure fund availability

· Make sure the unit is adequately staffed and that evaluations are completed in a timely manner

Serve as the lead Program Administrator for the Citibank Travel Card Program

· Ensure that information in CitiManager is correct and maintained

· Keep the Statewide Financial System (SFS) updated as Credit Card Administrator

· Primary liaison with Citibank to resolve problems as they arise

· Apply for new cards and close card accounts

Effectively communicate travel policy to OSC staff and maintain updated reference guides in response to changes in SFS and NYS travel policy

· As OSC travel policies are issued or revised, use appropriate communication to ensure that all affected travelers are informed; provide clarification and training as needed

· Maintain reference guides for the SFS Travel and Expense module and Pre-approval application. Ensure that these guides are available in the Travel Team area and electronic versions are posted on the OSC Intranet

· Prepare and deliver the annual PICM training for all their staff. Ensure that there is a travel offering for Employee Development Week. Prepare and deliver additional training to OSC customers as needed

System Administrator for the Travel Pre-Approval application in ServiceNow

· Identify and maintain business requirements for the pre-approval system

· Communicate updated requirements to the developer team in CIO when necessary

· On an annual basis, download the updated federal GSA rates into excel. Edit and format into a usable table that is provided to CIO for loading into the ServiceNow application

· Serve as backup to the Assistant Director in reviewing pre-approvals and recommending action to the Deputy Comptroller of Finance and Administration

Serve as travel proxy for the Comptroller, and generate reporting as needed

· Create, and submit for approval, expense reports on behalf of the Comptroller

· In instances where employees have left the agency with expense reports due, work to resolve any outstanding travel issues

· Respond to requests for information as needed, examples of such requests are those received from Internal Audit and FOIL requests; utilize OBIEE to pull and organize data from e-Travel and/or First New York

· Utilizing Analyze NY, pull reporting with specific parameters, download excel spreadsheets, and organize data according to specifications

Additional Comments Desired Competencies

· Supervisory experience

· Experience processing payments or reimbursements through the Statewide Financial System (SFS)

· Proficiency with Microsoft Office Suite, and in particular excel spreadsheets

· Experience creating PowerPoint presentations and delivering training to large groups

· Ability to manage multiple priorities

· Excellent oral and written communication skills

· Ability to interact with Executive staff in a professional manner and using discretion at all times

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a clear, concise resume and cover letter stating how you meet the minimum qualifications to recruit@osc.ny.gov no later than May 11, 2021. Please reference Item#08051-GOER-JFP

When responding, please include the reference number and letters listed in this section. The VACANCY ID # should not be included