StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1 - 13418

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41943 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Variable

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 120 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at either the trainee 1 or trainee 2. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Trainees having completed the mandatory coursework prior to appointment may be eligible for appointment to the Trainee 2 level with appropriate approvals. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Preferred Qualifications: The preferred candidate would have experience working with Laboratory Information Management System data and processes; reviewing and analyzing administrative/clerical processes; developing procedure for improvements/efficiencies; developing and preparing written summaries and proposals; supervisory skills and managing office administration a plus.

Duties Description The Administrative Assistant 1 in Wadsworth Center's Infectious Diseases Reporting Unit will supervise staff performing data entry and office support activities by establishing work procedures, and keeping track of the daily work production and priorities. Duties will include training staff; ensuring information entered in the system is accurate and timely through routine oversight and assessment activities; administer performance evaluation and competency assessment forms for staff. The incumbent will work with laboratory staff to review and compare various processes to assist in creating streamlined processes, standardizing where possible.

Additional Comments Permanent/Full Time

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, LK/AA1/13418

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

Notes on ApplyingSubmit resume and cover letter to resume@health.ny.gov, or by fax to (518) 473-3395 with Reference Code LK/AA1/13418 included in the subject line of your email or fax, or by regular mail to Human Resources Management Group, LK/AA1/13418, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237-0012. Failure to include the required Reference Code may result in the delay of processing your application. Resumes accepted until June 21, 2021