StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleSenior Administrative Analyst - Item #06186

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $42986 to $71980 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Reachable on the appropriate Civil Service eligible list or a current NYS employee eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.

52.6 Transfer

To be eligible for transfer under Section 52.6, candidates must have one year of permanent competitive service in a qualifying title allotted.

70.1 Transfer

To be eligible for transfer under Section 70.1, candidates must have one year of permanent competitive service in a qualifying title allotted.

70.4 Transfer:

Candidates with one year of permanent competitive service in a position within two salary grades and possess a Bachelor’s Degree from an accredited College. Applicants must have passed the Professional Career Opportunities (PCO) or Public Administration Traineeship Transition (PATT) exam.

Candidates may be required to serve a 2-year traineeship that leads to the grade 18 position. The traineeship includes a comprehensive training plan that will be individualized based on the candidate’s experience.

55B/C eligible candidate with a Bachelor’s Degree.

Duties Description · Manages nine annual operational fiscal events. Evaluates alterations from previous iterations and facilitates changes to bureaus business processes to coincide with new SFS/CIO technical processes. Aligns agency guidance to appropriately instruct each OOO bureau on how to process transactions impacted by each event.

· Analyzes and updates project plans from previous cycles to reflect current processes

· Creates and maintains communication plans for each event

· Initiates all event meetings and takes and distributes meeting minutes

· Coordinates all OOO communications related to events including: updating, creating, and getting stakeholder approval of changes made to the agency calendar, the GFO and related advisories.

· Liaises with SFS project managers to keep stakeholders informed about changes and updates.

· Handles inquiries from agency customers impacted by events

· Maintains risk/issue log to use for analysis to improve future events

· Creates and maintains procedures associated with all events

· Studies, analyzes and evaluates the communications processes utilized in the Office of Operations; Develops recommendations for the improvement of communication-including the content and vehicles used; Updates and executes improvements to communication processes and procedures based on findings and leadership approvals

· Analyzes current means of communications and number of people reached and suggests new and improved methods (content or vehicle) for reaching staff

· Acts as OOO administrator for several OOO-wide MS Teams

· Analyzes, manages and improves content and bureau participation (to ensure equitable bureau representation) in shared OOO MS Teams

· Writes, reviews and edits internal and external communications as requested

· Creates/designs/updates surveys that may be used internally throughout OOO and for external customers as well via SurveyMonkey

· Represents OOO for the OSC Mentoring Program and Employee Development Week

· Becomes proficient in Microsoft Teams, Microsoft Live Events, WebEx Meetings and WebEx Events functionality and appropriately assists OOO on best uses of different platforms for different types of presentations

· Analyzes, evaluates and suggests improvements to the training program processes of the Office of Operations; gathers data regarding the trainings completed by OOO staff; develops recommendations for the improvement of training programs, opportunities and learning management systems; executes improvements to training processes and procedures based on findings and leadership approvals

· Tracks, analyzes and reports training data for CPE tracking individual Office of Operations staff and issues Certificates of Completion as necessary

· Enrolls/registers OOO and Agency staff for training as requested

· Identifies non-compliant individuals and follows up with each to increase mandatory training compliance across OOO

· Documents internal training opportunities and disseminates to OOO staff

· Analyzes various team administrative procedures to identify ways to increase efficiency

· Researches, analyzes and recommends LinkedIn Learning courses to meet individual and OOO training needs

Additional Comments · Excellent verbal and written communication skills

· Strong customer service skills

· Strong organizational skills

· Demonstrates flexibility and adaptability

· Able to handle multiple priorities

· Detail oriented, self-motivated and willing to take on new assignments

Some positions may require additional credentials or a background check to verify your identity.

Name Daniel Gibbs

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on Applyingshould submit a cover letter and resume to recruit@osc.ny.gov no later than June 22, 2021. Please reference Item#06186-GOER-DG

When responding, please include the reference number and letters listed in this section. The VACANCY ID # should not be included