Review Vacancy
TitleProject Coordinator (Hourly) - Albany
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $22.09 to $22.09 Hourly
Minimum Qualifications MINIMUM QUALIFICATIONS:
Two or more years of full time clerical, secretarial, keyboarding or paraprofessional experience in an office environment*.
*For the purposes of this employment “office environment” experience must include one or more of the following: data/record entry, document creation, customer service or the use of Microsoft Office applications (e.g. Word, Excel, Outlook etc.)
PREFERRED QUALIFICATIONS:
• Customer service experience
• Strong organizational skills
• Detail-oriented and accurate
• Proficiency in Microsoft Excel
• Ability to independently prioritize workload
• Ability to work under time constraints and manage shifting priorities
• Experience with DocuSign
• Experience with InterviewStream
• Ability to initiate and maintain relationships across a diverse set of stakeholders
Duties Description STANDARD DUTIES:
As a Project Coordinator/Program Aide in the Personnel Office List Unit, you would perform paraprofessional activities and assist staff in projects that involve some independent preparation of written materials and reports, maintaining databases, analysis of information, presenting information and formulating recommendations. Duties include but are not limited to:
• Utilize the NYS Civil Service Database to create/send canvass letters, track canvass letter responses, enter canvass responses into NYS Civil Service database, and create acceptor lists
• Monitor all List Unit shared mailboxes
• Upload Job postings to various websites
• Reach out to candidates for additional information when necessary
• Prepare job vacancy responses for Human Resources Specialists
• Schedule and administer keyboarding tests and language proficiency exams
• Prepare and send correspondence to candidates when necessary
• Answer phone calls and emails regarding canvasses and Job Vacancy Announcements
• Assist with other office duties as assigned
The Personnel Office works in a team setting. Every employee is expected to exhibit professionalism through a consistent commitment to the development and maintenance of excellent work relationships with others, including DOL employees and staff from various control agencies. Our collaborative work environment supports staff growth and development. Successful candidates must possess the ability to work independently, and with others; handle multiple and shifting priorities; and have strong critical thinking and problem-solving skills.
Some positions may require additional credentials or a background check to verify your identity.
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street New York State Department of Labor
Harriman State Campus, Building 12, Room 561
Notes on ApplyingCandidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
To be considered for this position, interested applicants should e-mail a cover letter and resume in Microsoft Word or PDF format to labor.sm.personnel.jva@labor.ny.gov. Please include the title, location and vacancy ID#87572 you are applying for in the subject line of your e-mail. Failure to do so may result in the delay of processing your application. In order to qualify you for the position, when you have current or prior New York State employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.