Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.*
*Note: Appointment may be made at either the trainee 1 or trainee 2. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. Trainees having completed the mandatory coursework prior to appointment may be eligible for appointment to the Trainee 2 level with appropriate approvals. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.
Preferred Qualifications: The preferred candidate must be able to handle multiple priorities in a fast paced office environment, have strong organizational and communication skills, strong attention to detail, and a desire to contribute to a team-oriented workplace. The preferred candidate will also have a high level of competence using the following computer programs: Microsoft Office Suite including Word, Excel, Power Point and Access; Visio; Adobe Pro, O365 and SharePoint. Experience with the Statewide Financial System (SFS); knowledge of office administration; proper grammar, punctuation, spelling and business communications; and experience with State procurement and travel guidelines.
Duties Description The Administrative Assistant 1 will provide administrative support to the Wadsworth Center's Physician Office Laboratory Evaluation Program. The candidate will be expected to establish and maintain office procedures; design and maintain electronic office filing systems; maintain efficient work flow; resolve day-to-day operational problems; respond to phone calls; sort mail; organize, expedite and follow up on projects; and coordinate information flow by acting as liaison among key managers and staff. Specific duties also include but are not limited to reviewing and processing applications received from physician office laboratories that are applying for certification to perform clinical testing; accurately entering data into state and federal systems; preparing, modifying and editing documents; processing purchase orders, travel documents and personnel documents; managing calendars and scheduling of inspections; handling time sensitive and confidential information requests, and preparing executive level correspondence.
Some positions may require additional credentials or a background check to verify your identity.
Notes on ApplyingSubmit resume and cover letter to firstname.lastname@example.org, or by fax to (518) 473-3395 with Reference Code LK/AA1/45160 included in the subject line of your email or fax, or by regular mail to Human Resources Management Group, LK/AA1/45160, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237-0012. Failure to include the required Reference Code may result in the delay of processing your application. Resumes accepted until August 2, 2021