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Review Vacancy

Date Posted 09/07/21

Applications Due09/14/21

Vacancy ID90926

AgencyHealth, Department of

TitleAdministrative Assistant 1 (Administrative Assistant Trainee 1 or 2) - 46631

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $32027 to $53187 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of the Commissinor

44 Holland Ave

City Albany


Zip Code12229

Minimum Qualifications "Current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service as an Administrative Assistant 1 (formerly Secretary 1); OR current New York State employee with one year or more of permanent, contingent-permanent, or 55b/c service in a position allocated to a Grade 6 and above and eligible for transfer under Section 70.1 of the Civil Service Law to Administrative Assistant Trainee 1.* *Note: Appointment may be made at a traineeship level. A new two-year traineeship, (Administrative Assistant Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative Assistant Trainee 2, NS=Grade 10 starting salary $38, 875) leading to Administrative Assistant 1, Grade 11, has been approved effective October 31, 2019. Trainees will be required to take four mandatory courses the first year of the traineeship and four elective courses in each the second year of the traineeship in four competency areas through the CSEA Partnership, or equivalent offerings through another entity as determined by the agency. All trainees are required to successfully complete all courses before advancing to the Administrative Assistant 1, G-11.

Preferred Qualifications: Experience reviewing applications; ability to analyze information; excellent written and verbal
communication skills; strong organizational skills and able to prioritize multiple assignments and to work cooperatively in a team based setting; the ability to use Microsoft Word and Excel
applications and other database applications and resources."

The preferred candidate will be able to handle multiple diverse tasks in a busy atmosphere, with strong organizational skills and attention to detail, and desire to work as a team member in planning and implementing work-related activities. The preferred candidate will be able to speak and write effectively in a professional manner with outside agency staff, members of the public, and executive chamber contacts. The preferred candidate will also have a high level of competence using the following computer programs: the Statewide Financial System, Microsoft Outlook, Word, Access, Excel, and PowerPoint.

Duties Description Within the Office of Community Transitions, the incumbent for this position will provide the principal administrative support for activities related to the transition of individuals with disabilities to a community setting with necessary supports. Specific duties include: maintaining records that include protected health information; entering and retrieving data from databases and spreadsheets; scheduling, coordinating, and preparing for meetings, conference calls, and conferences; maintaining program calendar; and/or assisting in the preparation of preparing routine reports; handling incoming and outgoing mail; answering telephone and electronic correspondence and forwarding to appropriate staff when necessary; ensuring compliance with administrative policies and procedures; tracking inventory and ordering supplies; assisting with special projects as assigned; designing and maintaining office filing systems, both electronic and paper; and, coordinating information flow between office staff, outside agencies, and contractors.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, AA1/46631/WN

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237


Notes on ApplyingSubmit resume and cover letter, preferably in PDF format, to, or by fax to (518) 473-3395 with Reference Code AA1/46631/WN included in the subject line of your email or fax, or by regular mail to Human Resources Management Group, AA1/46631/WN, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237-0012. Failure to include the required Reference Code may result in the delay of processing your application. Resumes accepted until September 14, 2021.

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