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Review Vacancy

Date Posted 09/08/21

Applications Due09/18/21

Vacancy ID90945

AgencyTransportation, Department of

TitleAdministrative Assistant 1/ Administrative Assistant Trainee 1/2 (formerly Secretary 1)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Oneida

Street Address NYS Department of Transportation, Planning & Program Mgmt.

207 Genesee Street

City Utica

StateNY

Zip Code13501

Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service Secretary 1 eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. To be appointed, candidates are required to pass a typing test.

Duties Description As an Administrative Assistant you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff; and conduct follow-up. You would handle telephone calls, assist visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set-up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as liaison among key executives, staff and other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents. An Administrative Assistant performs many secretarial tasks but does not fully participate in the management of an office or in the full scope of the program.


Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.
ADMINITRATIVE ASSISTANT TRAINEESHIP-COURSEWORK REQUIREMENT

Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies:

• Computer Skills and Technology
• Interpersonal and Customer Relations
• Professionalism and Self-Management
• Verbal and Written Communication

Trainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.
The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.
Microsoft Word Basics
Customer Service
Organized Office Worker
Successful Business Writing

Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position.

Additional Comments Qualified candidates should send a letter of interest and a current resume no later than
September 18, 2021
PLEASE RESPOND VIA EMAIL: nadine.lawrence@dot.ny.gov or FAX: (315)793-2390

Tim Granato, Administrative Services Director
NYS Department of Transportation
207 Genesee Street
Utica, NY 13501


Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Some positions may require additional credentials or a background check to verify your identity.

Name Nadine Lawrence

Telephone (315)793-2389

Fax

Email Address nadine.lawrence@dot.ny.gov

Address

Street NYS Department of Transportation, Office of Human Resources

207 Genesee Street

City Utica

State NY

Zip Code 13501

 

Notes on ApplyingQualified candidates should send a letter of interest and a current resume no later than
September 18, 2021
PLEASE RESPOND VIA EMAIL: nadine.lawrence@dot.ny.gov or FAX: (315)793-2390

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