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Review Vacancy

Date Posted 09/13/21

Applications Due09/30/21

Vacancy ID91147

AgencyHealth, Department of

TitleOffice Assistant 2 – 32628

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Family Health

6 Empire State Plaza, Corning Tower, 8th Floor

City Albany


Zip Code12237

Minimum Qualifications "Permanent Transfer Candidates: Current New York State employee with one year or more of permanent or contingent-permanent service as an Office Assistant 2, G-9 OR one year or more of permanent or contingent-permanent service in a title at or above a G-7 and eligible for transfer under section 70.1 of the Civil Service Law.

Provisional Promotion*: NYS DOH employee with one year or more permanent or contingent-permanent, competitive status in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at:"

Preferred Qualifications:
The ability to work independently and handle multiple priorities; knowledge of the Department’s policies and procedures; familiarity with Microsoft Office programs (Word, PowerPoint, Excel), scheduling meetings; making travel arrangements; experience using the NYS Statewide Financial System (SFS); and experience working with confidential matters.

Duties Description The Office Assistant 2 will assist with recruitment and fiscal activities of the Division including but not limited to: obtaining quotes for general equipment and supply purchases, monitoring invoicing associated with purchases, monitoring the status of payments processed through the NYS Statewide Financial System and archiving respective supporting documentation, assisting with the confidential recruitment process including: scheduling of interviews, assisting candidates with access, instructions and directions to their interviews, interview packets, and other duties as assigned.

Additional Comments *pending canvass outcome. Contingent-permanent or Provisional, full time. If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying title Office Assistant 1, G-6. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group -JB/32628/OA2

Telephone 5184861812

Fax 518-473-3395

Email Address


Street ESP - Corning Tower

Room 2217

City Albany

State NY

Zip Code 12237


Notes on ApplyingSubmit resume, preferably in PDF format, by email to, with Reference JB/32628/OA2 included in the subject line or by mail to Human Resources Management Group, JB/32628/OA2, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until September 30, 2021.

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