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Review Vacancy

Date Posted 09/13/21

Applications Due09/28/21

Vacancy ID91148

AgencyMental Health, Office of

TitleProgram Aide, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent service as a Program Aide, Grade 13, and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of the Civil Service Law by having at least one year of permanent service in a qualifying title within two salary grades of the Grade 13 level.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, Grade 13, position in the Division of Forensic Services (DFS), Bureau of Sex Offender Evaluation and Community Treatment (BSOECT), Risk Assessment and Record Review (RARR) Unit. As a result of MHL Article 10, the Bureau is responsible for coordinating and conducting the multi-disciplinary risk assessment and clinical review of individuals who have been convicted of a qualifying sex offense and who are approaching the end of their criminal sentence to assist in determining whether civil management is appropriate. The Bureau also oversees and monitors the implementation of programs to manage the treatment of individuals who are confined in a secure treatment facility or released to strict and intensive community supervision and treatment as a result of the Article 10 process. The incumbent of this position will be responsible for requesting records from other state agencies, courts and local municipalities, organizing records as they are received, following up on missing records, and coordinating record reviews with the clinical staff to begin the Article 10 process. Specific duties to be performed may include, but are not limited to, the following:

Request all records necessary for case referrals, track receipt of needed records, follow-up to ensure records are received in a timely manner, and establish offender electronic files; coordinate timing of all record requests with the Bureau Director.

Oversee all information that is entered into the Sex Offender Office Management System (SOMS) by clerical support staff and coordinate/supervise the archival process for more than 5,000 offender folders.

Certify OMH records and ensure the Office of the Attorney General (OAG) has all needed records and documentation for Article 10 legal proceedings.

Address RARR electronic record errors and save new records received by RARR clinicians, as needed.

Serve as a liaison to District Attorney Offices, Department of Corrections and Community Supervision (DOCCS), OAG, and other stakeholder agencies.

Process requests from RARR clinicians regarding disciplinary tickets while in DOCCS custody; coordinate with DOCCS to ensure receipt of this information.

Serve as back-up on all support staff responsibilities (e.g., scheduling psychiatric evaluations, tracking and monitoring the annual review process, answering daily questions from Bureau staff as well as stakeholder agencies).

Additional Comments The Division of Forensic Services is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking is available for $5/month.

Appointment to this position is contingent upon Division of Budget approval to fill.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Nicole Landry


Fax (518) 486-3897



Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229


Notes on ApplyingTo be considered, interested candidates should email a cover letter and resume as an attachment in Microsoft Word or PDF format to Please include the title of the position and Vacancy ID #91148 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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