Minimum Qualifications 1) For AA 1, SG 11 title, you must hold or have held the title of Administrative Assistant 1 (formerly Secretary 1) or be reachable on the full-time NYS Civil Service list and respond to canvass letter that will be sent to people on the eligible list.
2) For AA1 Trainee, SG 8, you must be reachable on an appropriate eligible list or eligible to transfer and, if transferring from a non-keyboarding title, proof of passing a keyboarding test. (EX- OA 1, OA 2, OA 3, and Library Clerk 2 & 3 titles) Transfer eligibility requires that you have served 1 full year in your current title.
*If you are currently in a SG 9 title, you will enter the Trainee 1 position at your current SG 9 salary.
Duties Description Summary: Provide primary clerical and administrative support to Chief Diversity and Inclusion Officer and Title IX Coordinator.
Serve as office receptionist, responsible for screening all telephone and in-person requests for appointments, information, and assistance.
Schedule meetings and maintain calendars.
Prepare general correspondence and various campus forms.
Assist in the preparation of reports as needed.
Make travel arrangements as necessary.
Records minutes during meetings as required.
Order and maintain inventory of general office supplies.
Make all purchases with procurement card, including reconciling monies spent.
Provide operating budget oversight as needed.
Maintain office files.
Possess excellent interpersonal skills, have the ability to multitask, and maintain a high level of confidentiality.
Proficient with Microsoft Office software programs.
Some positions may require additional credentials or a background check to verify your identity.