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Review Vacancy

Date Posted 10/05/21

Applications Due10/27/21

Vacancy ID92391

AgencyMental Health, Office of

TitleProgram Aide - Multiple, Central Office;

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address NYS Office of Mental Health

75 New Scotland Avenue

City Albany

StateNY

Zip Code12208

Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.

Candidates must have permanent status as a Program Aide (formerly Agency Program Aide/Administrative Aide), Grade 13, and be eligible for lateral transfer; OR be eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description The Office of Mental Health (OMH) is recruiting to fill a Program Aide, Grade 13, position in the Office of Financial Management, Consolidated Business Office. The Consolidated Business Office (CBO) is responsible for consolidated cash management, purchasing, vouchering, contract and payroll services for OMH Central Office and 24 OMH psychiatric facilities. The incumbent of this position will support the Administrative Support Team of the Consolidated Business Office.

Specific duties may include, but are not limited to, the following:

Assist in maintaining Access databases for use throughout the CBO.

Assist with the reporting and processing requirements of the Consolidated Payroll Services Unit.

Develop and assist with the development of the CBO’s SharePoint site as well as update/maintain securities, information, forms, and other workflows within the site.

Create, run, and maintain reports from various data sources.

Conduct general research and information gathering related to business requirements for improvement or automation of simple business processes or functions.

Research and document the current or "as-is" state of the relevant business process or function.

Supervise a team comprised of either Clerical or Support staff.

Assist with the coordination of clerical and business support duties and special projects for multiple units within the CBO.

Create reports and/or flow charts describing current business workflow and processes.

Assist in the recruitment and selection of employees by reviewing resumes and/or applications.

Assist with the development and documentation of unit procedures and updating Standard Operating Materials; prepare training and present materials using PowerPoint presentation software.

Respond to questions from various sources including OMH employees, facilities, vendors, and the Business Service Center (BSC) regarding payment and all associated processes.

Additional Comments The Consolidated Business Office is conveniently located in independent offices on the grounds of the Capital District PC at 75 New Scotland Avenue, Albany, New York. Guaranteed covered parking with exclusive employee entrance to office areas is available for $5/month.

Specific scheduled hours and telecommuting availability for this position will be discussed during the interview process. Please note, employees are required to apply and obtain approval through management to telecommute according to operational needs and Agency Telecommuting Program Guidelines.

Appointment to this position is contingent upon Division of Budget approval to fill.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

Some positions may require additional credentials or a background check to verify your identity.

Name Janelle Zamierowski

Telephone

Fax (518) 486-3897

Email Address OMHHRM@OMH.NY.GOV

Address

Street NYS Office of Mental Health

44 Holland Avenue

City Albany

State NY

Zip Code 12229

 

Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #92391 in the subject line of your email when applying.

You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.

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