Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Specialist
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $60069 to $76387 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Eligible List
Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.
OR
Transfer
Candidates must have one year of permanent competitive or 55-b/c status in the Administrative Specialist title and be eligible for lateral transfer; OR be eligible to transfer via Section 701, 70.4 or 52.6 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.
Duties Description Under the direction of the General Counsel, the incumbent will provide exemplary administrative support to the General Counsel and subordinates to assist in meeting the core mission of the agency and support its health and safety initiatives. The Office is a fast-paced environment where the incumbent will be involved in a variety of duties and must have the ability to work with minimal supervision. The ability to maintain confidentiality is an important requirement of this position.
· Create and manage tracking databases for such matters as Commissioner correspondence assignments, Inspector General referrals, legislative bills, incoming mail and other functions.
· Review incoming correspondence and reports to determine their significance. Make recommendations to manager or refer to appropriate person for reply. Establish and maintain tickler systems. Track deadlines for responses. Follow-up to see that appropriate information is being prepared and will be completed by deadline.
· Gather data relevant to complex or unusual inquiries in order to provide a basis for a reply or a decision and/or draft the reply. Prepare draft response to correspondence and submit to General Counsel for review.
· Prepare draft responses to letters concerning program, policies and procedures for signature. Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached.
· Design, set up and maintain files (including electronic) of correspondence/documents, search for requested material and periodically purge obsolete material for storage in records center or for disposal. Prepare file closing memoranda and storage transfer documentation.
Additional Comments Please note: •Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicatethis on your resume/cover letter.•In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entityon any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federallyassisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (orexcluded from any other Federal or Federally assisted program), you may be terminated from your employment.•OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.