Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46983 to $57231 Annually
Minimum Qualifications Eligible List: Candidates must be reachable for appointment on Current Civil Service Eligible List for this title.
OR
Transfer: Candidates must have permanent competitive status in the posted title and be eligible for lateral transfer; OR be eligible to transfer via Section 70.1 of Civil Service Law.
Duties Description The Program Aide supports staff working throughout the Statewide Services unit and staff working within the Division of Service Delivery by providing program support to the division Director of Statewide Services and bureaus functioning under that title including Bureau of Nursing and Health Services, Bureau of Behavioral Services, Bureau of Assessment Oversight and Coordination and the Bureau of Intensive Treatment Services and the Bureau of Statewide Clinical Programs.
Duties include but are not limited to:
• Provide administrative support to the Director of Statewide Services and/or Deputy Director of Statewide Services and other department heads within the division. Complete clerical tasks for eligibility leaders and Committees.
• Provide Program support to clinicians and agency administrators who develop and/or disseminate guidance documents and memorandums related to service delivery.
• Arrange gate passes so that individuals visiting supervised facilities are transported safely and efficiently to an OPWDD setting.
• Support each Bureau’s staff, monitor and track third step processes and ensure they are responded to in a timely manner.
• Organize information from individual’s records through a database to ensure documentation is available for clinicians to efficiently review.
• Support research activities and extensive scheduling of activities and staff at executive leadership levels.
• Support the electronic health record team in creating/modifying offline forms, modifying user
access/termination/privacy forms based on policy/procedures/regulations, participate in the EHR document review committee, complete manual data pushes from TABS to EHR, assist with/evaluate the newly created permanent EHR administrator schedule, collect, tabulate and analyze EHR data, generate reports from data analyzed.
• Perform general administrative functions (answering phones, filing, correspondence, maintain calendars, order supplies).
• Complete SFS travel expense reports; create and approve on behalf of supervisors as well as assist in arranging travel.
• Create informational brochures and operational policy manual documents for the Extended Treatment Unit (ETU).
• Construct graphs for analysis from Statewide Restrictive Intervention Application (RIA) data.
• Process Certificate of Need (CON) letters.
• Train support staff.
• Complete other tasks, assignments, and participate in workgroups as requested by supervisor in support of the division’s tasks and functions.
Additional Comments Please Note:
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
Some positions may require additional credentials or a background check to verify your identity.