Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41953 to $51410 Annually
Minimum Qualifications Administrative Assistant:
Candidates must be a current New York State employee reachable on the Secretary 1 eligible list.
Transfer:
Candidates must have one year permanent competitive service as an Administrative Assistant 1 or Secretary 1 and be eligible for lateral transfer under Section 70.1 of the Civil Service Law.
OR
Candidates must have one year of permanent competitive or 55b/c service in a title SG 09 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory and elective coursework.**
Administrative Assistant Trainee 1:
Transfer: Candidates must have one year of permanent competitive or 55 b/c service in a title SG-06 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law.**
Administrative Assistant Trainee 2:
Transfer: Candidates must have one year of permanent competitive or 55b/c service in a title SG-08 or above deemed eligible for transfer under Section 70.1 of the Civil Service Law AND completion of all required mandatory coursework.**
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES:
Gather data from Treatment Team Leaders or other Administrative supervisors regarding incident reporting. Analyze data and prepare statistical reports for the DDPS4. Maintain information in computer database for reporting and tracking purposes.
- Independently respond and/or prepare written correspondence for the DDPS4 to routine requests for information and data from outside agencies.
- Review and route routine documents and requests to administrative staff under the direction of the DDPS4 and maintain tickler system to assure timely response from staff identified.
- Assist in gathering data, analyzing data and preparing a written documentation for various special reports and projects as requested.
- Attendance at various meetings and committees to assist in preparation of minutes, agendas and gathering of necessary subject related documentation.
- Travel, scheduling, knowledge of software: Outlook, Access, Excel and Microsoft Word.
- Management of Office Assigned vehicles (maintenance, receipts, scheduling)
- Supervision of OA1 assigned to 3 Care Lane.
- Clerical support to 3 TTL’s assigned to 3 Care Lane office.
- Management of Office supplies inventory/ordering
- Communication with landlord for cleaning and maintenance.
- Management of visitor’s log
- Management of COVID screening area, including ordering PPE for the office
- Act as the reception/greeter/direction of phone calls within the office.
- Duties as assigned by the DDPS4.
Additional Comments Please note: •Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicatethis on your resume/cover letter.•In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entityon any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federallyassisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (orexcluded from any other Federal or Federally assisted program), you may be terminated from your employment.•OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.