Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $37507 to $46103 Annually
Minimum Qualifications In title Office Assistant 2, Grade 09
or
Eligible for 70.1 transfer by way of current permanent status in a title deemed comparable to an Office Assistant 2 by the Department of Civil Service.
PROVISIONAL QUALIFICATIONS:
Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.
Duties Description The incumbent of this position maintains the Time Information Management Electronic System (TIMES), processing all forms, data and related notifications. This is a fast-paced, high volume function, where the incumbent must be able to work independently, exercise good judgment, and maintain positive relationships with employees, supervisors and staff from other State agencies.
• Ensure all transactions are accurately updated in TIMES on a daily basis. This includes:
o Updates to employee profiles
? Appointment updates
? Percent changes
? Location changes
? URC changes
? Supervisor changes
o Create/update/correct default schedules
o Set up security roles
o Enter accrual balances
• Request or send accrual balance sheets for new employees and employees who separate service.
• Monitor all TIMES worklist items and resolve when complete. This includes:
o Approval of all Leave Without Pay items such as Jury Duty, Professional Leave, Breast Cancer or Prostate Screening, and any others that requires HR approval.
• Perform TIME Sheet reconstructions as needed
• Work closely with the Payroll Office on a regular basis.
o Conduct TIME Sheet audits if needed
o Verify overtime, extra time, inconvenience pay, hazardous duty pay, holiday pay, etc., if needed
• Assist employees and staff with TIMES questions, help desk tickets, and resolve issues as they arise.
• Assist employees one-on-one when requested or necessary.
• Maintain the TIMES for all employees on Administrative Leave (AL) and Suspension and take all daily AL calls needed to help maintain the timesheets for employees out on AL
• Manage files related to TIMES and purge them as needed.
• Other duties and/or special projects as assigned that may not relate to TIMES.
Additional Comments ADDITIONAL COMMENTS:
• Family and household member relationships: OPWDD policy may impact eligibility for this position. Employees are responsible for recognizing the relationship and not posting for positions where it would be a concern. Before you apply read Section 120.27 of the Region 3 Policy Manual. Please e-mail odh.personnel@opwdd.ny.gov if you have you need help determining if this policy applies to you.
• CAPA: Must be cleared by the NYS Central Register for Child Abuse and Maltreatment, if position requires working with minors and not previously cleared.
• If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
APPLICATION PROCEDURE:
Interested candidates should submit a cover letter detailing how you meet the minimum qualifications and should fax a current resume to the Capital District DDSO Human Resources Office. Please provide your social security number for service certification and transfer eligibility determination process. Please be sure to include the vacancy number on this announcement on your resume:
Capital District DDSO
Human Resources Office
Building 1
500 Balltown Road
Schenectady, New York 12304
Phone: 518-388-0838
Fax: 518-370-7536
Email: odh.personnel@opwdd.ny.gov
Some positions may require additional credentials or a background check to verify your identity.