Review Vacancy
AgencyTransportation, Department of
TitleAdministrative Assistant 1 Trainee 1/Trainee 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41953 to $51410 Annually
Appointment Type Contingent Permanent
Minimum Qualifications In order to be considered for permanent appointment, candidates must be reachable on the current Civil Service Secretary 1 eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. To be appointed, candidates are required to pass a typing test.
Duties Description As an Administrative Assistant you would perform tasks which fall into four broad categories: communication, coordination, organization, and records maintenance. Within these categories, you would perform a variety of tasks which enable managers and program staff to accomplish the mission of the agency. You would review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff; and conduct follow-up. You would handle telephone calls, assist visitors and respond to questions; coordinate and arrange meetings; establish office procedures; design, set-up, and maintain office filing systems (including electronic); resolve day-to-day operational problems; coordinate information flow by acting as liaison among key executives, staff and other employees, and the public; and operate equipment which requires the skilled use of a standard alpha-numeric keyboard to produce correspondence, reports, and other agency documents. An Administrative Assistant performs many secretarial tasks but does not fully participate in the management of an office or in the full scope of the program.
Responsibilities may include serving a role within the Incident Command System to support the Department’s response to regional and statewide emergency situations.
Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies:
• Computer Skills and Technology
• Interpersonal and Customer Relations
• Professionalism and Self-Management
• Verbal and Written Communication
Trainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.
The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.
Microsoft Word Basics
Customer Service
Organized Office Worker
Successful Business Writing
Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in a termination from the position.
Additional Comments Qualified candidates should send a letter of interest and a current resume no later than
December 14, 2021.
PLEASE RESPOND VIA EMAIL: R2-HR-Personnel@dot.ny.gov or FAX: (315)793-2390
NYS Department of Transportation
HR - Canvassing
207 Genesee Street
Utica, NY 13501
All State employees in Executive controlled agencies, who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Some positions may require additional credentials or a background check to verify your identity.
Name R2-HR-Personnel@dot.ny.gov
Email Address R2-HR-Personnel@dot.ny.gov
Address
Street NYS Department of Transportation
207 Genesee Street
Notes on ApplyingQualified candidates should send a letter of interest and a current resume no later than
December 14, 2021.
PLEASE RESPOND VIA EMAIL: R2-HR-Personnel@dot.ny.gov or FAX: (315)793-2390
NYS Department of Transportation
HR - Canvassing
207 Genesee Street
Utica, NY 13501