Review Vacancy
AgencyTransportation, Department of
TitleAdministrative Assistant 1 Trainee 1/Trainee 2
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $41953 to $51410 Annually
Appointment Type Contingent Permanent
Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service Secretary 1 eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law. To be appointed, candidates are required to pass a typing test.
Duties Description As an Administrative Assistant 1 under the supervision and direction of higher-level Administrative staff, duties will include but are not limited to:
• Greet and direct visitors to the appropriate ASD staff; resolve routine administrative issues and inquiries.
• Field and transfer telephone calls from internal and external callers; document messages; and forward as appropriate.
• Prepare letters, memos, and reports as assigned for review and signature.
• Assist with various Personnel tasks: new-hire orientations, retirement, leaves, Personnel transactions, etc.
• Process incoming, outgoing, and inter-office mail.
• Manage various shared e-mail boxes.
• Maintain, distribute, and file Personnel records in accordance with applicable laws, rules, and regulations.
• The preferred candidate will be proficient in the use of various software packages such as Microsoft Outlook, Word, Excel, PowerPoint, and Access.
• Additional duties as assigned.
Responsibilities may also include serving a role within the Incident Command System to support the department's response to regional and statewide emergency situations.
ADMINITRATIVE ASSISTANT TRAINEESHIP-COURSEWORK REQUIREMENT
Trainees will be required to take eight courses, four mandatory and four electives, in the following administrative support competencies:
• Computer Skills and Technology
• Interpersonal and Customer Relations
• Professionalism and Self-Management
• Verbal and Written Communication
Trainees will be able to take these competencies through The NYS & CSEA Partnership, either through classroom or online training and webinars, or equivalent offering through another entity as determined by the Agency.
The following four administrative support core courses are mandatory and should be completed before advancement or appointment to Administrative Assistant Trainee 2.
Microsoft Word Basics
Customer Service
Organized Office Worker
Successful Business Writing
Failure to complete the required Traineeship-Coursework Requirements prior to completion of the traineeship will result in termination from the position.
Additional Comments All State employees in Executive controlled agencies, who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov
Some positions may require additional credentials or a background check to verify your identity.
Email Address dot.sm.r11.personnel@dot.ny.gov
Address
Street NYS Department of Transportation - Region 11 Personnel
47-40 21st Street – Room 840
Notes on ApplyingQualified candidates should submit a letter of interest and a current resume with Notice Number R11-21-19 in the subject and referenced in the cover letter no later than December 13th, 2021.