StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleOffice Assistant 2 (Keyboarding) – 13538

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? Yes

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address AIDS Institute, Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12237

Minimum Qualifications Permanent Transfer Candidates: Current New York State employee with one year or more of permanent or contingent-permanent service as an Office Assistant 2 (Keyboarding), G-9 OR one year or more of permanent or contingent-permanent service in a title at or above a G-7 and eligible for transfer under section 70.1 of the Civil Service Law.

Provisional Promotion*: NYS DOH employee with one year or more permanent or contingent-permanent, competitive status in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/37898titles.cfm *Passing score on typing test is required before a job offer to this title can be approved.

Preferred Qualifications: Experience with data entry and with handling sentistive information and confidential data.
Experience providing phone support/coverage & scheduling/calendar coordination.
Proficiency using a variety of software, inculding MS Office Suite.
General office experience.

Duties Description The incumbent will assist with phone coverage; data entry of Provider Report Forms into the HIV/AIDS Provider Portal; scan paper case report forms into the web-based surveillance reporting system; create, update and maintain logs of all scanning activities.
Assist with the storage of scanned documents, as well as shredding any forms or other materials indicated as needing shredding. Assist in scheduling meetings and reserving conference rooms upon request; and perform other appropriate related clerical duties, as assigned

Additional Comments Passing score on typing test is required before a job offer to this title can be approved. Transfer candidates may be asked for SSN to verify title history and eligibility.

Permanent, full time. If three or fewer New York State Department of Health promotional candidates respond to this notice, the agency may, at its discretion, nominate a qualified employee for non-competitive promotion under the provisions of Section 52.7 of the Civil Service Law. Employees must have one year or more of permanent or contingent-permanent, competitive service in qualifying title such as Office Assistant 1 (KB) or Mail & Supply Clerk (full title listing here: https://www.cs.ny.gov/examannouncements/announcements/37898titles.cfm) . If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group - EGB/13538/OA2KB

Telephone 5184861812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street ESP - Corning Tower

Room 2217

City Albany

State NY

Zip Code 12237

Notes on ApplyingSubmit resume, preferably in PDF format, by email to resume@health.ny.gov, with Reference EGB/13538/OA2KB/AI included in the subject line or by mail to Human Resources Management Group, EGB/13538/OA2KB/AI, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until December 14, 2021.