StateJobsNY

NY HELPNo

AgencyLabor, Department of

TitleAdministrative Assistant 2 - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Office Campus

Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

70.1 TRANSFER QUALIFICATIONS: One year of permanent, contingent-permanent or 55b/c service in a title Salary Grade 13 or higher determined to be similar by Civil Service.

NOTE: For 70.1 transfers, a comprehensive list of titles approved for transfers is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

PREFERRED QUALIFICATIONS:

Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES:

As an Administrative Assistant 2 assigned to DOL Human Resources, you will work independently and be responsible for providing administrative and office support to the Director of Personnel and the Personnel Office. Responsibilities include, but are not limited to:
• Provide a high level of customer service to Agency Staff and outside parties
• Draft, proofread, and edit correspondence, prepare tables, charts, and miscellaneous reports
• Maintain scheduling and event calendars
• Administer Personal History Folder (PHF) review requests
• Manage records archiving process
• Work with agency Ethics Officer on Joint Commission on Public Ethics (JCOPE) compliance
• Prepare various documents as needed for the Director and Assistant Directors
• Process various agency wide Personnel reports
• Monitor DOL employees inactive email accounts
• Process Freedom of Information Law (FOIL) requests and dual employment verifications
• Serve as back up for other support staff
• Perform other duties assigned

Additional Comments Pending funding approval.

IMPORTANT: All Department of Labor employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccine status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Symonds

Telephone 5184571020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street Building 12 W. Averell Harriman State Office Campus

Room 561

City Albany

State NY

Zip Code 12240

Notes on ApplyingTo be considered for this position, complete our online application and upload your cover letter and resume in Microsoft Word or PDF to our online employment application system: https://fs2.formsite.com/hjPco8/pr6o5mmliq/index.html (you will need to copy and paste the link into your web browser). Please include the title Administrative Assistant 2, location Albany and vacancy ID #94924 where indicated on the application. Failure to do so may result in the delay of processing your application.

In order to qualify you for the position, when you have current or prior New York State Employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.