StateJobsNY

NY HELPNo

AgencyFinancial Services, Department of

TitleAdministrative Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $52608 to $65702 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address One Commerce Plaza

City Albany

StateNY

Zip Code12257

Minimum Qualifications Appointment method:

List Appointment: Candidates must be reachable on the Civil Service eligible list for 37-924.

Transfer: Candidates must have one year of permanent competitive service in a title eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility may be available on the Civil Service Career Mobility Office website at http://careermobilityoffice.cs.ny.gov/cmo/.

Please Note that under Civil Service Law, an employee cannot have two consecutive upward 70.1 or 52.6 transfers without an intervening eligible list appointment if such transfers would exceed two salary grades.

Duties Description The Department of Financial Services (DFS) is seeking candidates for the position of Administrative Assistant 2 in the Executive Office in Albany. The incumbent will function with a great degree of independence in providing professional level administrative support to Executive Office staff. Duties include, but are not limited to, the following:

• Serves as the sole administrative support for Executive and General Counsel staff in Albany;
• Creates, updates, and maintains office procedures, reference materials, and electronic and paper files;
• Opens and reviews all incoming correspondence and reports and distributes to the appropriate staff person;
• Opens, closes, and updates insurance and contract files in Counsels Assignment Tracking System and in paper filing system;
• Answers multiple phone lines, and refers difficult/high priority complaint calls forwarded by the Governor’s office or DOH to DFS’ Consumer Assistance Unit;
• Greets visitors to the Executive Suite promptly and professionally;
• Assists visitors, lobbyists, and other agency personnel with DFS’ sign-in procedure;
• Processes Notice of Appearance forms, and types, mails, and files correspondence for OGC staff as appropriate;
• Schedules meetings and maintains conference room calendars;
• Reserves and maintains Executive/OGC Visitor Rooms;
• Coordinates travel arrangements for various staff and prepares expense reports in SFS;
• Liaises with Office Services for issues related to health, safety, comfort and equipment maintenance;
• Oversees the maintenance of office supplies and ensures that requisitions are requested and received timely, and utilizes SFS’ Purchasing Database when necessary;
• Approves payments in Lotus Notes periodically; and
• Other duties as assigned.

Preferred Qualifications
• Ability to handle sensitive and/or confidential information.
• Computer proficiency in Microsoft Office Suite, especially Outlook, Excel and Word.
• Organized and detail oriented.
• Strong written and verbal communication abilities.

Some positions may require additional credentials or a background check to verify your identity.

Name Ryan Taratus

Telephone

Fax 518-402-5071

Email Address Ryan.Taratus@dfs.ny.gov

Address

Street One Commerce Plaza, Suite 301

City Albany

State NY

Zip Code 12257

Notes on ApplyingTo Apply: Interested qualified candidates must submit a resume and letter of interest no later than December 14, 2021 to the email address listed below. Please include the Box # (Box 00719) in the subject line of your email to ensure receipt of your application. Email submissions are preferred.

Ryan Taratus
Box 00719
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza, Suite 301
Albany, NY 12257
Email: ryan.taratus@dfs.ny.gov
Fax: (518) 402-5071

All candidates that apply may not be scheduled for an interview

AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS

Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.