Review Vacancy
AgencyMental Health, Office of
TitleOffice Assistant 1 Keyboarding, Central Office;
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $31870 to $39423 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be employed by New York State to be eligible to apply for this position.
Candidates must currently be permanent as an Office Assistant 1, Keyboarding and eligible for a lateral transfer, OR one year of permanent competitive or 55b/c service as an Office Assistant 1 Keyboarding (formerly Keyboard Specialist 1) OR be eligible for transfer under Section 70.1 of the Civil Service Law. Section 70.1 allows a permanent, competitive class employee, who has at least one year of permanent service in a transferable title such as Office Assistant 1, and Office Assistant 1, Calculations to transfer to an Office Assistant 1, Keyboarding provided they can demonstrate appropriate keyboarding skills.
Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e. the ability to type 30 words per minute corrected) as demonstrated by passing the keyboarding
performance test.
Individuals certified eligible for the 55b/c program under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55b/c of the Civil Service Law will also be considered. Please provide a copy of your letter of eligibility with your response.
Duties Description The Office of Mental Health (OMH) is recruiting to fill one permanent Office Assistant 1, Keyboarding, Grade 6, position at the Cook Chill Production Center (CCPC) located in Orangeburg, New York. CCPC produces wholesome food that meets the nutritional and budgetary needs of its customers, which include OMH facilities, other state and government facilities, and non-profit agencies. Cook Chill is a system which prepares large quantities of food with an extended shelf life. The Office Assistant 1, Keyboarding duties may include, but are not limited to:
• Provide the full range of support services: copying, scanning, prepare correspondence, type from handwritten reports, charts, etc., correct and format draft documents using computer software as appropriate to assignment, proofread documents for grammatical and typographical errors.
• Receive, review and distribute incoming mail. Review and distribute outgoing correspondence, making sure that appropriate protocols are followed. Screen incoming mail for assigned staff.
• Answer telephone calls and inquiries. Refer telephone calls to appropriate staff, and screen visitors including Issuing building passes and keys from lock box.
• Use various computer applications to prepare documents and reports and track data/processes as requested and provide backup support as needed.
• Data entry including timesheet exceptions for employees, maintenance work orders, Cbord program for inventory, the Statewide Financial System (SFS) and additional entry as needed.
• Office Supply inventory maintenance including sorting, organizing, and replenishment of
supplies.
Additional Comments Commencing on October 12, 2021, all OMH Central Office employees who are not subject to a mandatory vaccination requirement shall be tested for COVID-19 weekly unless they are fully vaccinated. Fully vaccinated means that two (2) or more weeks have elapsed since receiving either the second dose in a two-dose COVID-19 vaccination series (e.g., Pfizer-BioNTech or Moderna) or the first and only dose of a single-dose vaccine (e.g., Johnson & Johnson [J&J]/Janssen).
The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived experience are encouraged to apply. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.
Some positions may require additional credentials or a background check to verify your identity.
Email Address OMHHRM@OMH.NY.GOV
Address
Street NYS Office of Mental Health
44 Holland Avenue
Notes on ApplyingTo be considered for this position, interested candidates should email a cover letter and resume in Microsoft Word or PDF format to omhhrm@omh.ny.gov. Please include the title of the position and Vacancy ID #95055 in the subject line of your email when applying.
You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.