StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleProgram Aide - Item# 01950

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.

To be eligible for a 70.1 transfer to a Program Aide, SG-13, a candidate must have one year of permanent competitive service in a qualifying title allocated to a salary grade 11 or higher.

To determine if your title is eligible for transfer, please go to the GOT-IT website: www.careermobilityoffice.cs.state.ny.us

55b/c: This position may be designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/55c letter when applying.

Duties Description · Monitor email for incoming work requests to purchase products/services; renew purchase orders; and approve invoices

· Conduct purchases in alignment with OSC rules and procedures

· Research, analyze, locate, and identify commodities and services

· Determine whether the commodity is contract or non-contract by researching the Office Supply Contract;

· Determine if commodity is under a preferred source;

· Determines what commodity requires prior approval (CIO, HR&A, etc.) and ensure all required approvals are obtained.

· Use procurement card for appropriate expenditures and in accordance with program guidelines and agency policies.

· Reconcile procurement card expenditures on a monthly basis using the State Financial System (SFS).

· Prepare and submit purchase requests when needed.

· Prepares non-select and declination letters.

· Prepares on-boarding letters to new employees and attach appropriate documents.

· Handles separations; this includes, retirements, resignations and transfers.

· Creates / updates employee records in InterTrac & Service Now, internal tracking spreadsheets and provides multiple types of staffing reports to bureaus upon request.

· Communicates staffing changes/updates to other units within OOO (i.e. supervisor of employee, bureau contacts, and IT Liaisons).

· Provides support to perform telecommunications and space program activities.

· Administers the performance program and performance evaluations using the InterTrac database.

· Administers probations and traineeships and tracks for completion. Reviews reports to identify potential issues and brings to supervisor’s attention.

· Responds to general questions in relation to the performance evaluations, probations/traineeships.

· Maintains organizational charts and floor plans

Additional Comments · Strong customer service skills

· Strong organizational skills

· Demonstrates flexibility and adaptability

· Excellent verbal and written communication skills

· Able to handle multiple priorities

· Detail oriented, self-motivated and willing to take on new assignments

Some positions may require additional credentials or a background check to verify your identity.

Name Daniel Gibbs

Telephone (518) 474–1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than December 12, 2021. Please reference Item #01950-GOER-DG when responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.