Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleOffice Assistant 3 (Calculations) EAO#2021-134
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $49703 to $60371 Annually
Minimum Qualifications • Current or previous one-year permanent service as an Office Assistant 3 (Calculations), OR
• One year current or previous permanent service in a designated clerical series title within two salary grades, per the 70.1 transfer plan, OR
• Reachable on the Civil Service list for this title.
Duties Description Office Assistant 3 – Cost and Fiscal Management Services Accounts Payable/Purchasing
1. Perform account clerical tasks for programs in which there are a large number and variety of transactions, verifications, checks, and computations, and where the written procedures are changed frequently.
a. These activities may include creating spreadsheets, using calculators, and other means of performing calculations. These activities also may include entering information into, offering basic interpretations of information within, or retrieving information from various computer databases, including the New York Statewide Financial System and/or similar computer database software package. The positions’ duties may incorporate, but are not limited to, financial (including record-keeping, bookkeeping, and reconciliation activities), purchasing, or statistical functions.
2. Review unit or departmental financial forms for conformance with approved spending.
a. Review Purchase Requestions submitted by LIDDSO Staff.
b. Sources suppliers as per NYS regulations and process purchase orders accordingly.
c. Input requisition and/or contract purchase orders when necessary.
d. Track and provide fiscal and administrative oversight of all contracts.
3. Review unit or departmental financial forms for conformance with approved spending.
e. Review supplier invoices via SFS for proof of product received by requestor, appropriate charges, description as per requisition.
f. Input transactional codes for accounts payable transactions including payment vouchers and procurement card reconciliations.
g. Review Procurement Card reconciliation transactions for appropriate accounting codes.
h. Review NY Procurement Card expense logs per cardholder for conformance with established policies.
4. Second level supervision of a clerical unit.
a. Approve time & attendance records of subordinate staff.
b. Follow-up with subordinate staff to ensure completion of assigned tasks including completion of mandatory training
c. Ensure that mandatory employee trainings are complete and current.
5. Complete assigned tasks and directives as provided by office managers. Completes required tasks by given deadline.
Programs used:
NY Statewide Financial System, MS Office 365, other applicable software programs.
Additional Comments If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that they need a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
For CSEA positions: Local Bidding Agreements will be honored.
Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
OPWDD is an Equal Opportunity/Affirmative Action Employer.
Some positions may require additional credentials or a background check to verify your identity.