StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleProgram Aide - Item# 04238

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46983 to $57231 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be reachable on the Program Aide eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.

To be eligible for a 70.1 transfer to a Program Aide, SG – 13, a candidate must have one year of competitive service in a qualifying title allocated to a salary grade 11 or higher.

Duties Description Major Activity: Justice Court Fund Processing

Estimated percentage of time spent on this activity: 85%

1. Review, evaluate and analyze monthly reports and records

· Utilize computerized systems to review monthly justice reports and determine the distribution of collected revenues based on established laws, rules, regulations guidelines, and procedures

· Assist in revenue distribution processes for other monthly reporting

· Evaluate data for deficiencies

o Review justice reports, electronic report files, schedules and certifications for completeness and accuracy

o Assist in post processing reviews of monthly justice reports to verify proper revenue distribution and identify needed prior period corrections

· Assist in ensuring compliance with reporting and processing requirements

· Assist in information gathering and data analysis to support program operations and unit initiatives.

2. Communicate with various individuals to field questions, elicit and convey information, and resolve issues:

· As needed, contact external parties to obtain information and documentation to perform such tasks as determining monthly report distributions and obtaining support for report adjustments.

· Respond to customer questions on proper reporting and requirements.

· Collaborate with work unit supervisors and staff to resolve reporting and processing issues

3. Collect and analyze data and prepare reports

· Analyze delinquent report data and unit records to determine non-compliance with statutory justice reporting requirements.

· Compile final delinquent justice report data and prepare monthly delinquent filing notification and reports as required by unit policy and procedure.

· Coordinate and verify compilation of data and records for dissemination of information requests from justice oversight agencies

Major Activity: Other Justice Court Fund Support

Estimated percentage of time spent on this activity: 15%

· Provide assistance to customers, following unit guidelines and procedures

· Examine customer inquiries and assist in prompt response and resolution.

· Maintain records, correspondence, documents, and materials, pursuant to unit requirements.

· Prepare correspondence, documents, reports, and other written material to support unit programs.

Supervision: N/A

Additional Comments Preferred Qualifications/Desired Competencies:

· Excellent interpersonal skills with staff and customers

· Detail orientated, and produces an accurate and timely work product

· Effective oral and written communication skills

· Works well independently and in a team environment

· Strong organizational skills

· Good knowledge and use of technology

· Strong work ethic and positive attitude

· Ability to effectively apply work unit policies and procedures

Some positions may require additional credentials or a background check to verify your identity.

Name Sara Burt

Telephone (518) 474–1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street, 12th Floor

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than December 13, 2021. Please reference Item #04238-GOER-SAB when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.