Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1 - Medical Clinic
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41953 to $51410 Annually
Minimum Qualifications MINIMUM QUALIFICATIONS:
Transfer Qualifications: Any permanent Secretary 1
Anyone eligible for 70.1 transfer (if applicable)
Promotional Opportunities: Anyone reachable on the current Civil Service List
Provisional Opportunities: In the event that there is not a valid eligible list, candidates who meet the qualifications below may be qualified for a provisional appointment:
Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.
Minimum Qualifications: You must be a qualified employee of New York State and have had twelve months permanent competitive or 55-b/55-c service as a Keyboard Specialist 1, Keyboard Specialist 1 (Spanish Language), Keyboard Specialist 2, Keyboard Specialist 2 (Spanish Language), Law Department Document Specialist Trainee 1, Law Department Document Specialist Trainee 2, Law Department Document Specialist, Data Entry Machine Operator, Data Entry Machine Operator (Spanish Language), or Senior Data Entry Machine Operator.
Duties Description Position Description: The person in this position will be responsible for providing support in the Sunmount Medical Clinic. The person in this position will be responsible to carry out the day-to-day support activities required to accomplish the work of the Sunmount Medical Clinic.
PRIMARY DUTIES AND RESPONSIBILITIES:
Examples of the types of duties include but are not limited to:
• Coordinates scheduling for campus programs for Psychiatry, contracted Optometry, and Podiatry clinics for the individuals we serve. This includes processing consults, appointments, notification to teams, maintaining and tracking previous and future appointments by using Excel.
• Completing necessary billing information for Optometry and Podiatry clinic appointments, verifying vouchers, and maintaining database for appointments.
• Eyeglass purchases and repairs including coordination and tracking via database for all individuals. Communication with teams on repairs and purchases.
• Manage data base to track eyeglass purchases/repairs, employees’ immunization record, and Physical and Assessments documents for medical practitioners.
• In consultation with Infection Control Nurse (ICN) and Human Resources (HR), manage a data base to ensure processing of new employees and track employees’ immunizations. Will assist in distribution of annual influenza vaccination information.
• Daily monitoring of laboratory activities which includes preparing labs for transport; logging in returned labs and distributing to MD/PA/NP.
• Complete and maintain MOC schedule, maintain MOC log and send copies to administration.
• Maintain the Physical and Assessment database for the individuals and provide notification of overdue physicals and assessments.
• Miscellaneous typing, answering phones, filing, copying, and faxing for Nursing Program Coordinator, Medical Officers, and Infection Control Nurse.
• Provides secretarial support in the Dental Clinic, as needed.
• Ability to work independently
• Ability to communicate effectively with supervisors and subordinates
• Strong verbal and written communication skills
• Reliability as evidenced by a review of time and attendance records.
• Other duties as assigned.
Additional Comments APPLICATION PROCEDURE: Submit cover letter and résumé by December 13, 2021 to:
Sunmount-OHRM
2445 State Route 30
Tupper Lake, NY 12986
E-Mail: opwdd.sm.sunmount.jobs@opwdd.ny.gov
Phone: (518) 359-4150
Fax: (518) 359-4161
Please reference the above EOA # 21-149 in all correspondence.
Please note:
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by
closure, please indicate this on your resume/cover letter.
• All OPWDD employees must be eligible and maintain eligibility for full and unconditional participation
in the Medicare and Medicaid programs. Continued employment will depend on maintaining eligibility.
• OPWDD IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER
• Employees on long term leave can bid on positions but must be able to report to work within fourteen
(14) days and be able to perform the essential functions of their positions with or without reasonable
accommodation (RA). If an employee believes that they need a reasonable accommodation,
they should contact the NYS OPWDD Workforce and Talent Management Central Office at (518)
473-4785 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Position may be eligible for Loan Forgiveness via the Public Service Loan Forgiveness program:
For more information on PSLF, please visit www.studentAid.gov/publicservice
Some positions may require additional credentials or a background check to verify your identity.