StateJobsNY

NY HELPNo

AgencyTransportation, Department of

TitlePayroll Assistant Trainee/Payroll Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address Accounting Bureau, Policy and Planning Division,

50 Wolf Road

City Albany

StateNY

Zip Code12232

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the
current Civil Service eligible list or be eligible for reassignment or transfer in accordance
with Civil Service Law.

Duties Description The incumbent will be responsible for timely and accurate processing of the following
forms, and additional tasks for three regions:

• Process Direct Deposit, Tax Deduction, Address Changes, and Retirement
Registration forms;
• Process Retirement Statement of Accruals;
• Enter historical employee data into a NYS Retirement System Application;
• Process time entry payments for temporary employees and other special
payments such as Tool Allowance, Uniform Allowance, Call Out Bonus, and Shift
Lump Sums;
• Process Lump sum payments for retiring/resigning employees;
• Check and audit payroll processed by other Payroll Assistants;
• Answer emails and phone calls from employees, the Office of the State
Comptroller, Human Resources offices, other agencies, etc.;
• Work with other Payroll Assistants to sort and distribute paychecks to the
Regional Offices;
• Cover other Payroll Assistants in their absence assisting with various regions;
• Archive old files, hold files, inactive employees, etc.;
• Verify accuracy of Proposed Classification Request forms (PER 120);
• Miscellaneous tasks and special projects as assigned by supervisor and payroll
manager.

Responsibilities also may include participating within the Incident Command System to
support the department’s response to regional and statewide emergency situations.

Additional Comments All State employees in Executive controlled agencies, who are not subject to a
mandatory vaccination requirement shall be tested for COVID-19 weekly unless
they are fully vaccinated.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is
permitted to ask, or mandate, in any form, that an applicant for employment provide his
or her current compensation, or any prior compensation history, until such time as the
applicant is extended a conditional offer of employment with compensation. If such
information has been requested from you before such time, please contact the
Governor’s Office of Employee Relations at (518) 474-6988 or via email at
info@goer.ny.gov.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelli Shattuck

Telephone

Fax

Email Address Kelli.Shattuck@dot.ny.gov

Address

Street Accounting Bureau, POD 6-4

50 Wolf Road

City Albany

State NY

Zip Code 12232

Notes on ApplyingPLEASE INCLUDE THE TITLE AND ITEM NUMBER IN THE SUBJECT LINE WHEN
RESPONDING.

Qualified candidates should submit a letter of interest and a current resume with Notice Number
B-21-G515-MO included in the subject line, and referenced in the cover letter, no later than
December 13th, 2021.