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Review Vacancy

Date Posted 12/03/21

Applications Due12/17/21

Vacancy ID95163

AgencyLabor, Department of

TitleProgram Aide - Albany

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $47039 to $59088 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address State Office Campus

Building 12

City Albany

StateNY

Zip Code12240

Minimum Qualifications MINIMUM QUALIFICATIONS:

Candidates reachable on the Civil Service Eligible list(s) will be canvassed. However, you may also apply if you are eligible for appointment by one of the following qualifications:

70.1 TRANSFER QUALIFICATIONS: Current New York State employee with one year or more of permanent, contingent-permanent or 55 b/c service in a position allocated to a Grade 11 or above and eligible for transfer under section 70.1 of the Civil Service Law.

Note: A comprehensive list of titles approved for transfer to Program Aide is available through Civil Service GOT-IT at www.cs.ny.gov

PREFERRED QUALIFICATIONS:
• Customer service experience
• Strong organizational skills
• Detail-oriented and accurate
• Proficiency in Microsoft Excel
• Ability to independently prioritize workload
• Ability to work under time constraints and manage shifting priorities
• Experience working with Human Resource Information System (HRIS) and Human Capital Management (HCM)
• Ability to initiate and maintain relationships across a diverse set of stakeholders

Duties Description STANDARD DUTIES:

As a Program Aide in the Personnel Office, you would perform paraprofessional activities and assist staff in projects that involve some independent. Duties include but are not limited to:

• Entering all personnel transactions in HRIS and HCM
• Interact with Civil Service, Business Services Center, and Office of State Comptroller in preparation of transactions, as needed
• Prepare written materials and reports, maintain databases, analyze information, present information and formulate recommendations regarding transactions
• Filing and maintaining employee records
• Monitor and organize shared mailboxes
• Processing all Commission leaves
• Prepare routine correspondence
• Participate in other special projects as assigned

The Personnel Office works in a team setting creating a collaborative environment which supports staff growth and development. Employees are expected to exhibit professionalism through a consistent commitment to the development and maintenance of excellent work relationships with others, including DOL employees and staff from various control agencies

Additional Comments Pending Funding approval

IMPORTANT: All Department of Labor employees are required to be tested weekly for COVID-19 unless they are fully vaccinated. Employees who are vaccinated must provide proof of vaccine status through a secure online portal.

Some positions may require additional credentials or a background check to verify your identity.

Name Kristen Symonds

Telephone 5184571020

Fax EFax: 5184742871@fax.ny.gov

Email Address labor.sm.personnel.jva@labor.ny.gov

Address

Street Building 12 W. Averell Harriman State Office Campus

Room 561

City Albany

State NY

Zip Code 12240

 

Notes on ApplyingTo be considered for this position, complete our online application and upload your cover letter and resume in Microsoft Word or PDF to the system. Our online employment application can be found at: https://fs2.formsite.com/hjPco8/pr6o5mmliq/index.html (you will need to copy and paste the link into your web browser). Please include the title Program Aide, location Albany and vacancy ID #95163 where indicated on the application. Failure to do so may result in the delay of processing your application.

In order to qualify you for the position, when you have current or prior New York State Employment, you may be contacted by the NYSDOL Personnel Bureau for your social security number to confirm your employment history.

Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer. Department of Labor is committed to ensuring equal opportunity for persons with disabilities and workplace diversity.

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