Review Vacancy
AgencyFinancial Services, Department of
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $49703 to $60371 Annually
Minimum Qualifications Appointment method:
List Appointment: Candidates must be reachable on the Civil Service eligible listnumber 26-050.
Transfer: Candidates must be eligible for transfer via Section 70.1 of the Civil Service Law. Information regarding transfer eligibility and on titles that may be able transfer may be available on the Civil Service Career Mobility Office website at: http://careermobilityoffice.cs.ny.gov/cmo/
Note: Under Civil Service Law, an employee cannot have two (2) consecutive upward 70.1 or 52.6 transfers without an intervening list appointment if such transfers would result in an increase of more than two salary grades.
Workers with Disabilities Program: Candidates eligible for consideration under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to § 55b/c of the Civil Service Law may also be considered. Individuals certified eligible for the 55b/c program must meet the minimum qualifications for the open-competitive examination as listed above to be qualified. A copy of your letter of eligibility must be included with your response.
Duties Description The New York State Department of Financial Services (DFS) is seeking a paralegal to support the growing team of Ethics attorneys in the Office of General Counsel. Under the direction of the Ethics Officers, the paralegal will be responsible for providing legal administrative support to the Ethics team. The incumbent will be required to function with a great degree of independence and be able to handle sensitive and confidential information. The duties of the incumbent will include, but not be limited to, the following:
• Receives, monitors and tracks incoming email and telephone ethics inquiries from staff and, as appropriate, works with the Ethics team to provide responses;
• Monitors the DFS Ethics mailbox and updates ethics documents on DFS intranet as appropriate;
• Proofreads and sends annual Financial Disclosure Statement (FDS) notices and reminders to staff;
• Monitors and provides outreach to delinquent filers as appropriate;
• Liaises with and assists the Ethics and Training teams in coordinating Joint Commission on Public Ethics (JCOPE) and Project Sunlight training for staff;
• Assists with reviewing employee training notices and providing training support to the Ethics team;
• Oversees and manages staff compliance with Project Sunlight reporting, including quarterly reports, and JCOPE training;
• Maintains and updates list of Project Sunlight monitors and reporters;
• Liaises with staff to ensure accurate and timely completion of Section 166 notice of appearance forms;
• Assists with reviewing, updating, and drafting internal policies and procedures;
• Assists with intern recruitment, including resume review;
• Conducts legal research and information gathering;
• Cite-checks and corrects ethics documents.
• Organizes and creates a filing system for documents related to ongoing and completed matters;
• Maintains files to reflect assignment status and deadlines as appropriate;
• Supports Ethics team with special projects as needed; and
• Other duties as assigned.
Preferred Skills:
• 1-3 years of full-time experience working in a paralegal/legal assistant role.
• Detail-oriented with the ability to multitask in a fast-paced environment.
• Excellent time management and organizational skills.
• Ability to prioritize and manage assignments and meet deadlines.
• Ability to handle and navigate last-minute urgent ethics inquiries.
• Computer proficiency in Microsoft Office Suite, especially Outlook, Excel, and Word.
Additional Comments Positions located within the New York City metropolitan area, as well as Suffolk, Nassau, Rockland, and Westchester Counties, are also eligible to receive an additional $3,026 annual downstate adjustment.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Ryan.Taratus@dfs.ny.gov
Address
Street One Commerce Plaza, Suite 301
Notes on ApplyingWorkers with Disabilities Program: Candidates eligible for consideration under the Governor’s Program to Hire Persons/Veterans with Disabilities pursuant to § 55b/c of the Civil Service Law may also be considered. Individuals certified eligible for the 55b/c program must meet the minimum qualifications for the open-competitive examination as listed above to be qualified. A copy of your letter of eligibility must be included with your response.
To Apply: Interested qualified candidates must submit a resume and letter of interest no later than December 20, 2021to the email address listed below. Please include “Box05630” in the subject line of your email to ensure receipt of your application. Email submissions are preferred.
Ryan Taratus
Box 05630
New York State Department of Financial Services
Office of Human Resources Management
One Commerce Plaza
Albany, NY 12257
Email: Ryan.Taratus@dfs.ny.gov
Fax: (518) 402-5071
All candidates that apply may not be scheduled for an interview
AMERICANS WITH DISABILITIES ACT: REASONABLE ACCOMMODATIONS
Under the Americans with Disabilities Act (ADA), the Department of Financial Services is required to provide reasonable accommodation for known physical or mental limitations of an otherwise qualified applicant with a disability if an accommodation would enable the applicant to perform the essential functions of the job. If the accommodation would constitute an undue hardship on the operations of the agency, the agency is not required to provide it.