StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleOffice Assistant 2 - Item #07879

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the appropriate eligible list or eligible to transfer under section 70.1 of the Civil Service Law.

Transfer via 70.1:

To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 7 or above.

Duties Description · Document Indexing/Quality Assurance

o Maintain a high level of expertise and sophistication in identifying over 390 documents as well as the indices of their images (i.e., social security number, registration number, retirement system indicator, document class, document type, and receipt date).

o Perform complicated records maintenance activities by reviewing the electronic member folder record images and standards and are properly indexed to conform to eight document classes and over 390 document types.

o Reject and appropriately document any errors discovered when performing quality assurance activities on images scanned.

o Ensure that all paper documents/records are accounted for when reviewing images.

o Ensure that electronic records images are at least as legible as the original paper folder and are assigned to the proper index values.

o Communicate with supervisors on the status and disposition of boxes assigned for review.

o Compare and review electronic images to paper records and maintain records of scanned errors in an electronic tracking system and notify appropriate discrepancies with supervisors.

· Maintain Production Reports

o Production reports should be maintained accurately and turned in timely.

· Miscellaneous Tasks

o Assisting with all activities related to scanning, training, answer Office Assistant 1 questions and meetings.

o Although not assigned formal supervision duties, take responsibility for carefully and thoroughly assist in training new employees in unit procedures.

o Perform additional duties as necessary to ensure the success of the scanning section.

Additional Comments Desired Competencies

· Knowledge of agency policies and program policies, procedures and functions.

· Ability to use office equipment such as computers, scanners, and photocopiers, etc.

· Ability to enter and retrieve data using an alphanumeric keyboard.

· Ability to prepare reports.

· Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents and without detailed direction.

· Ability to perform tasks accurately within prescribed time frames.

· Ability to communicate effectively in writing and orally.

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Smart

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.ny.gov no later than December 17, 2021. Please reference Item #07879-GOER-MLS when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.