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Review Vacancy

Date Posted 12/30/21

Applications Due07/06/22

Vacancy ID96544

AgencyMental Health, Office of

TitleOffice Assistant 2, Capital District Psychiatric Center - P22087

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37507 to $46103 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 40


From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Capital District Psychiatric Center

75 New Scotland Avenue

City Albany


Zip Code12208

Minimum Qualifications Open to qualified employees of New York State:
Candidates must be reachable for appointment on the current Civil Service eligible list for the title;


Transfer Opportunity: Candidates must have one year of permanent service in a title eligible for transfer under § 70.1 of the Civil Service Law.



In the event there is no viable Civil Service list, a provisional appointment may be made. In order to be eligible for a provisional appointment, candidates must have one year of permanent competitive or 55-b/55-c service in an office assistant, clerical, or keyboarding title allocated to Grade 5 or higher.

Candidates interested in applying for a provisional appointment must complete the New York State Application at and submit it with your other application materials.

Candidates appointed provisionally must take the next scheduled Civil Service examination for this title, and their score must be reachable on the resulting eligible list before they can be permanently appointed. Candidates who do not pass the examination or achieve a reachable score may not be retained.

In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Office Assistant 2 at Capital district Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met.

The promotion field for the Office Assistant 2 (Keyboarding) position consists of candidates that have one year of permanent competitive or 55-b/55-c service as a:
Agency Services Representative
Agency Services Representative (Chinese Language)
Agency Services Representative (Spanish Language)
Assistant Workers Compensation Examiner
Assistant Workers Compensation Examiner (Spanish Language)
Business Document Specialist 1
Business Document Specialist Trainee
Calculations Clerk 1
Calculations Clerk 1 (Spanish Language)
Calculations Clerk 2
Calculations Clerk 2 (Chinese Language)
Clerk 1
Clerk 1 (Spanish Language)
Clerk 2
Clerk 2 (Spanish Language)
Commissary Clerk 2
Commissary Clerk 3
Data Entry Machine Operator
Data Entry Machine Operator (Spanish Language)
Data Processing Clerk 2
Employee Insurance Reviewing Clerk 1
Employee Insurance Reviewing Clerk Trainee
Environmental Education Assistant
Hospital Patient Services Clerk 1
Hospital Patient Services Clerk 2
Identification Examiner 1
Institution Retail Store Assistant Manager
Keyboard Specialist 1
Keyboard Specialist 1 (Chinese Language)
Keyboard Specialist 1 (Spanish Language)
Keyboard Specialist 2
Keyboard Specialist 2 (Spanish Language)
Law Department Document Specialist
Law Department Document Specialist Trainee 1
Law Department Document Specialist Trainee 2
Library Clerk 2
Licensing Services Clerk
Licensing Services Clerk Trainee
Mail & Supply Clerk
Medicaid Eligibility Examiner 1
Medicaid Eligibility Examiner 1 (Spanish Language)
Medicaid Eligibility Examiner Trainee
Medical Assistant
Medical Test Assistant
Medical Test Assistant Trainee
Motor Vehicle Representative
Motor Vehicle Representative (Spanish Language)
Nursing Station Clerk 1
Nursing Station Clerk Trainee
Office Assistant 1
Office Assistant 1 (Spanish Language)
Office Assistant 1 Keyboarding
Office Assistant 1 Keyboarding (Chinese Language)
Office Assistant 1 Keyboarding (Spanish Language)
Office Assistant 1 Stores/Mail
Office Assistant 2
Office Assistant 2 (Spanish Language)
Office Assistant 2 Calculations
Office Assistant 2 Calculations (Chinese Language)
Office Assistant 2 Customer Service
Office Assistant 2 Customer Service (Chinese Language)
Office Assistant 2 Customer Service (Spanish Language)
Office Assistant 2 Keyboarding
Office Assistant 2 Keyboarding (Spanish Language)
Office Assistant 2 Stores/Mail
Office Machine Operator
Pathology Office Assistant 1
Payroll Assistant
Payroll Assistant Trainee
Pharmacy Aide
Recycling Assistant
Senior Data Entry Machine Operator
Senior Employment Security Clerk
Senior Employment Security Clerk (Chinese Language)
Senior Employment Security Clerk (Creole Language)
Senior Employment Security Clerk (Polish Language)
Senior Employment Security Clerk (Russian Language)
Senior Employment Security Clerk (Spanish Language)
Senior Mail & Supply Clerk
Senior Med Records Clerk
Senior Office Machine Operator
Senior Stenographer
Senior Underwriting Clerk
Stores Clerk 1
Stores Clerk 2
Stores Clerk 2 Motor Equipment
Toll Collector
Training Aide
Treatment Unit Clerk
Treatment Unit Clerk Manual Communications
Treatment Unit Clerk Trainee, or in an office assistant or clerical title allocated to Grade 5 or higher.

Duties Description Office Assistants 2 may perform any of the duties of Office Assistants 1, and typically supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the programs governing laws, rules, or regulations. Such laws, rules, or regulations may be subject to frequent change. Incumbents typically handle sensitive applications, requests, or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties.

Additional Comments Background Investigation Requirements
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC), which includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application, may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees will be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR will be barred from appointment.

Additional Comments:

Office of Mental Health (OMH) hospital employees must be fully vaccinated against COVID-19. OMH does not allow for testing in lieu of vaccination.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources


Fax 518-549-6611

Email Address


Street Capital District Psychiatric Center

75 New Scotland Avenue

City Albany

State NY

Zip Code 12208


Notes on ApplyingIndicate the Title and Location of the position you are applying for. Please complete the Office of Mental Health Employment Application and submit it with your cover letter, resume and other application materials.

The Mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. The Office of Mental Health embraces diversity and promotes a workplace in which individual differences are recognized, appreciated, and respected. The New York State Office of Mental Health is an equal opportunity/affirmative action employer.

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