StateJobsNY

NY HELPNo

AgencyHealth, Department of

TitleAdministrative Assistant 1 - 03340

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41953 to $51410 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Health Facilities Management, Corning Tower

Empire State Plaza

City Albany

StateNY

Zip Code12237

Minimum Qualifications Current NYS employee with one (1) year or more of permanent or contingent-permanent, competitive service as a Administrative Assistant 1, OR a NYS employee with one (1) year or more of permanent or contingent-permanent, competitive service in a position allocated to a salary grade 9 or above and eligible for transfer under Section 70.1 of the Civil Service Law. Candidates not currently serving in a keyboarding title will be required to take and pass a keyboarding examination to qualify for appointment.

Preferred Qualifications: •Experience using the full suite of Microsoft Office, especially PowerPoint, Word, and Excel
•Experience and ability to compile and analyze data
•Ability to record accurate and organized meeting minutes
•Working knowledge of State and Department of Health processes and procedures to order and manage office supplies, manage executive correspondence, and manage mail
•Ability to schedule clear meetings using Outlook meeting invites with appropriate call-in information
•Proactive attitude and strong motivation to support the functions of the office and work in a team setting
•Knowledge and experience in submitting travel reimbursement

Duties Description The Administrative Assistant 1 will provide administrative support for Health Facilities Management (HFM). Responsibilities may include coordinating and arranging meetings; transmitting instructions to staff and following up; handling telephone calls and visitors and responding to questions; typing, proofreading, reviewing and correcting correspondence, documents, records and other written material; preparing routine reports; designing, setting up and maintaining files (including electronic) of correspondence/documents, records and materials pursuant to guidelines; handling and routing confidential documents in accordance with the appropriate policies and procedures; monitoring various calendars and email inboxes; data entry into various tracking databases; providing additional organizational and administrative support for HFM senior management; and other administrative tasks necessary to support the work of HFM.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, DL/AA1/03340

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237

Notes on ApplyingSubmit cover letter and resume, preferably in PDF format, by email to resume@health.ny.gov; or fax to (518) 473-3395 with Reference Code DL/AA1/03340 included in the subject line. Or mail to NYS DOH, Human Resources Management Group, DL/AA1/03340, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237- 0012. Failure to include the required information in the subject line of your email or fax may result in a delay in processing your application.