Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleContract Management Specialist 1 or Trainee 1/2 (Purchasing)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $45617 to $76387 Annually
Minimum Qualifications Must be reachable on the Professional Career Opportunities (PCO) eligible list with or Public Administration Traineeship Transition Program (PATT) eligible list.
OR
Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Duties Description Discuss purchase requisitions with program representatives to obtain estimates of usage, required delivery dates and any other factors which may affect agency needs. Train staff on new or revised laws, rules, regulations, purchasing policies, or procedures.
Review purchase requisitions and procurement records and related documents to ensure accuracy, completeness for compliance with appropriate rules, regulations and agency policies and appropriateness within the agency’s budget plan. Select the most appropriate method of procurement considering New York State’s purchasing guidelines and New York State Finance Law.
Review manufacturers' catalogs and OGS Contract price lists and all other available sources to determine the availability of the requested items and alternatives. Determine the types of commodities and services available in the marketplace and on NYS Contract.
Make purchases with a procurement card and reconcile monthly statements in the Statewide Financial System.
Prepare detailed specifications and complex bid proposals used for soliciting bids. Schedule bid openings, receive and evaluate bids, and make recommendations of award of a contract. Prepare contracts for the commodities or services as indicated on the specifications. Liaison with vendors and control agencies in the execution of complex procurements and contracts.
Resolve problems identified by agency staff or vendors with the contract, RFPs, IFBs, RFQ’s, RFI’s, Sole/Single Source Procurements, or other related financial documents.
Review budget modifications and contract amendments to determine the impact on the contract and to ensure continued compliance with applicable regulations.
Some positions may require additional credentials or a background check to verify your identity.