Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleContract Management Specialist 1 or Trainee 1/2 (Service Contracts)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $45617 to $76387 Annually
Minimum Qualifications Must be reachable on the Professional Career Opportunities (PCO) eligible list or Public Administration Traineeship Transition Program (PATT) eligible list.
OR
Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Duties Description The Office of Parks, Recreation and Historic Preservation is seeking to hire two (2) Contract Management Specialist 1 positions in the Finance Bureau-Procurement and Diversity Compliance Unit. Under the direction of the Contract Management Specialist 2, the incumbent will be responsible for a variety of service contract-related functions which will include assisting with the development of bid documents and requests; assisting with the Office’s overall contract process; and the purchasing of goods and services.
Duties:
• Assist with the development of Requests for Proposals (RFP), Requests for Quotes (RFQ), Solicitations of Interest (SOI), Invitations for Bids (IFB), Sole/Single Source procurements and other related documents;
• Prepare detailed specifications and complex bid proposals used for soliciting bids. Schedule bid openings, receive and evaluate bids, and make recommendations of award of a contract. Prepare contracts for commodities or services as indicated in bid specifications. Liaison with vendors and control agencies in the execution of complex procurements and contracts;
• Assist with bidder debriefings;
• Assist with the development, drafting and review of contracts and contract amendments;
• Provide guidance, technical assistance and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensures all control requirements are met;
• Assist Program personnel in managing active contracts including contract interpretation, problem resolution, amendments, and price adjustments;
• Locate sources for goods and services including Information Technology;
• Prepare cost/benefit analyses of goods and services and meets with vendors and contractors to discuss potential purchases;
• Monitor and update contract renewals;
• Resolve problems with vendors;
• Become proficient with the Statewide Financial System (SFS) as it relates to procurement contracts and purchasing;
• Maintain accurate and complete records for contract files;
• Assist with the monitoring of contract execution, identify and report on contractor deficiencies, and administer contract closeout procedures;
• Communicate with various levels of agency staff (including executive staff), vendors, and control agencies like OSC, SFS and BSC through email, phone, WebEx, chat, or in-person, to answer questions, provide information and resolve problems or issues related to agency procurements and purchases;
• Work with program and other agency staff on an ongoing basis to jointly discuss and resolve problems or issues with the administration of contracts and purchases;
• Monitor contract expenditures and process contract payments; and,
• Work in Microsoft Office programs like Word and Excel to communicate information to various levels of Parks staff, vendors, and control agencies.
Some positions may require additional credentials or a background check to verify your identity.