Review Vacancy
Date Posted: 07/26/22
Applications Due: 08/26/22
Vacancy ID: 109307
Position Information
NY HELPNo
AgencyHuman Rights, Division of
TitleAdministrative Assistant 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $52608 to $65702 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Non-competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Bronx
Street Address One Fordham Plaza
4th Floor
City Bronx
StateNY
Zip Code10458
Job Specifics
Minimum Qualifications MINIMUM QUALIFICATIONS
• Bachelor’s Degree preferred
• At least three years experience working in a busy and fast-paced office, preferably for a high-level executive.
• Ability to work efficiently and under deadlines in a fast-paced environment
• Ability to communicate clearly, both orally and in writing
• Strong organizational skills
Duties Description DUTIES DESCRIPTION
This position is assigned to the External Relations unit. Duties will include, but not be limited to:
• Maintains the Deputy Commissioner’s schedule and makes all arrangements related to that schedule, including travel and meeting arrangements.
• Serves as the manager of the External Affairs Office, ensuring, among other things, the time and attendance of staff located in that Office, the proper administration and support coverage of the Unit, the proper functioning of office equipment, and the adequate stock of supplies.
• Develop policies and procedures to govern the work records of the Deputy Commissioner
• Maintain the records and files of the Deputy Commissioner’s Unit in a way that ensures security, completeness, and easy accessibility by the Deputy Commissioner.
• Drafts correspondence as requested or as needed by the Deputy Commissioner
• Submits all forms and paperwork required by the Deputy Commissioner or the unit in accordance with Division requirements.
• Distributes correspondence as appropriate and ensures timely follow-up/response by staff to whom the correspondence has been distributed. Maintains log and files regarding the same.
• Completes miscellaneous projects, assignments, and/or tasks relating to programmatic and/or operations functions.
• Interacting with clients in person and over the telephone.
• Writing press releases.
• Planning outreach events.
• Posting on DHRS’s social media platforms.
• Updating information on DHR’s website.
• Helping to revise existing DHR publications and developing new ones.
• Giving presentations.
• Assisting with the execution of education and outreach programs.
Additional Comments Downstate employees earn an additional $3,026 in location pay annually.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Janaire Malloy, Director of Human Resources Management
Telephone
Fax (718) 741-3214
Email Address resume@dhr.ny.gov
Address
Street One Fordham Plaza
4th Floor
City Bronx
State NY
Zip Code 10458
Notes on ApplyingPlease submit resume along with a cover letter.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via e-mail at Info@goer.ny.gov.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact