Review Vacancy

Date Posted: 08/04/22
Applications Due: 08/15/22
Vacancy ID: 109932

Position Information

AgencyGeneral Services, Office of

TitleOffice Assistant 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $31870 to $39423 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Albany

Street Address 1220 Washington Avenue

City Albany

StateNY

Zip Code12226

Job Specifics

Minimum Qualifications Current New York State Office of General Services employee with permanent, contingent-permanent or 55b/c service as an Office Assistant 1 and interested in reassignment; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a SG-6 and eligible for transfer under Section 70.1 of the Civil Service Law.

Duties Description • Enter overtime and time off into AiM work management system.
• Organize daily log sheets and enter information into tracking spreadsheets.
• Use Excel to keep time off records and requests up to date on v-drive for supervisor’s use.
• Assist in scheduling mandatory trainings (asbestos, Lock Out/ Tag Out, confined space, etc.).
• Answer/refer questions from and provide information to various parties regarding office activities, transactions, and procedures both via telephone and e-mail.
• Schedule appointments and meetings using Microsoft Outlook.
• Receive and appropriately record and distribute mail.
• Maintain fleet vehicle monthly logs and schedule of maintenance.
• Type, proofread, review, and correct correspondence, documents, records, and other written material such as fire safety violation letters, hot work permits, surplus requests, and Tenant Information Bulletins.

Additional Comments NOTE ON COVID-19 VACCINATION/WEEKLY TESTING: All State employees in Executive controlled agencies who are fully vaccinated are to provide proof of this upon hire. At this time all unvaccinated employees do not need to submit weekly testing for COVID-19. Please note the weekly testing requirement may change at any time.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources/JK

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.