Position Information

NY HELPNo

AgencyEmpire State Development, NYS

TitleExecutive Assistant to the COO & Executive Deputy Commissioner

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitNone listed

Salary RangeFrom $70000 to $70000 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Non-competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12245

Job Specifics

Minimum Qualifications Education Level required: Associates degree or business school graduate in relevant area.

Equivalent Experience required: 5+ years of progressive administrative experience and experience with, or knowledge of, NYS Government. Senior Executive administrative experience with excellent scheduling capability.

Knowledge required: Must have proficient computer knowledge: MS Word, Excel, PowerPoint & Outlook along with experience in using Zoom & Microsoft Teams. Must have excellent oral and written communication skills. Ability to work independently, exercise excellent judgment and confidentiality.

Other: Flexibility to work early mornings and/or late evenings as needed.

Duties Description BASIC FUNCTION:
Provide wide range of administrative support and manage day-to-day operations for Chief Operating Officer and Executive Deputy Commissioner. Must be able to multi-task and function in a fast-paced environment with high level government executives. Ability to maintain confidentiality and efficiency is a must.

WORK PERFORMED:
· Provide wide range of administrative duties to support day-to-day operations.
· Manage schedule for the executives including logistics and prep material.
· Compile reports and create presentations at COO’s request.
· Track incoming/outgoing mail for COO and allocate to appropriate staff for response.
· At the direction of COO, approve time sheets and travel for COO’s direct reports.
· Review payment authorizations prior to COO’s approval/signature.
· Prepare automated time sheet for COO as requested and reconcile travel/business
related expenses.
· Draft correspondences and emails on behalf of the COO.
· Projects as assigned.

Additional Comments Position expected to work onsite and/or remote consistent with NYS and ESD guidelines and needs.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Leah H. Schanke, SPHR – Assistant Vice President, Human Resources

Telephone

Fax N/A

Email Address resumes@esd.ny.gov

Address

Street 633 Third Avenue

City New York

State NY

Zip Code 10017

 

Notes on ApplyingExternal Candidates: to apply copy and paste URL in browser: https://bit.ly/3APr8cp

Internal Candidates: Please apply through ADP through the Myself/Talent menu

WE ARE AN EQUAL OPPORTUNITY EMPLOYER COMMITTED TO DIVERSITY