Review Vacancy

Date Posted: 11/10/22
Applications Due: 11/25/22
Vacancy ID: 116607

Position Information

AgencyHealth, Department of

TitleAdministrative Assistant 1 (Administrative Assistant Trainee) - 14374

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $36964 to $53490 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%


Workweek Mon-Fri

Hours Per Week 37.50


From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes


County Albany

Street Address Division of Laboratory Quality Certification/Clinical Laboratory Evaluation Program

Wadsworth Center, ESP

City Albany


Zip Code12237

Job Specifics

Minimum Qualifications Current New York State employee with one year or more of
permanent, contingent-permanent, or 55b/c service as an
Administrative Assistant 1 (formerly Secretary 1); OR current
New York State employee with one year or more of permanent,
contingent-permanent, or 55b/c service in a position allocated to
a Grade 6 and above and eligible for transfer under Section 70.1
of the Civil Service Law to Administrative Assistant Trainee 1.

*Note: Appointment may be made at either the trainee 1 or
trainee 2. A new two-year traineeship, (Administrative Assistant
Trainee 1, NS=Grade 8 starting salary $34,831 & Administrative
Assistant Trainee 2, NS=Grade 10 starting salary $38, 875)
leading to Administrative Assistant 1, Grade 11, has been
approved effective October 31, 2019. Trainees will be required
to take four mandatory courses the first year of the traineeship
and four elective courses in the second year of the traineeship in
four competency areas through the CSEA Partnership, or
equivalent offerings through another entity as determined by the
agency. Trainees having completed the mandatory coursework
prior to appointment may be eligible for appointment to the
Trainee 2 level with appropriate approvals. All trainees are
required to successfully complete all courses before advancing
to the Administrative Assistant 1, G-11.

Preferred Qualifications:

Demonstrated ability to handle a large and complex workload; excellent writing skills, comfortable with various computer applications; highly effective team member.

Duties Description An Administrative Assistant 1 is needed to support the dailiy operations Survey Unit of The Clinical Laboratory Evaluation Program (CLEP). CLEP is a regulatory program responsible for the oversight of clinical laboratories, patient service centers and limited service laboratories located in or accepting specimens from NYS. The incumbent will compile reports and data for technical staff review, schedule meetings and conference calls, assist with documenting policies and procedures, and monitor the progress of Survey Unit special projects and assignments.

Additional Comments Dependent upon the initial assignment or subsequent reassignment of this position satisfactory background checks may be required. Additionally, exposure to potentially hazardous substances may be involved with this position; the selected candidate may be required to wear personal protective clothing and equipment, and may undergo pre-employment and/or periodic health evaluations and receive specific immunizations.

Contingent-Permanent, Competitive or Provisional, full-time. Transfer candidates may be asked for SSN to verify title history and eligibility. Transfer candidates in certain titles will also be required to successfully pass a keyborading test in order to qualify for appointment. If three or fewer NYS DOH promotional candidates respond to this posting, the agency may, at its discreton, nominate a qualified employee for non-competitive promotion under under the provisions of Section 52.7 of the NYS Civil Service Law. Employees must have one year or more of permanent or contingent-permanent service as described above. If certifified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title. Candidates being considered under this provison must not have either failed to pass, or failed to apply for (if qualified), the last holding of the Secretary 1 (G-11) examination, #37-923, held on March 3, 2018. Provisional appointees will be required to apply for and take the next Civil Service examination announced for this title, and achieve a high enough score to be immediately appointable from the resulting eligible list, in order to maintain employment.

"Benefits of Working for NYS
Generous benefits package, worth 65% of salary, including:
Holiday & Paid Time Off
• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF/CSEA
• Up to Eight (8) days of paid sick leave annually for M/C
• Up to three (3) days of professional leave annually to participate in professional development

Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost

Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.. "

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Human Resources Management Group, NMH/AA1/14374

Telephone 518-486-1812

Fax 518-473-3395

Email Address


Street RM 2217, Corning Tower Building, ESP

City Albany

State NY

Zip Code 12237


Notes on ApplyingPlease submit your resume and cover letter, preferably in PDF format, by email to, with Reference NMH/AA1/14374 included in the subject line or by mail to Human Resources Management Group, NMH/AA1/14374, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) 473-3395. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until November 25, 2022.