Review Vacancy
Date Posted: 11/21/22
Applications Due: 12/01/22
Vacancy ID: 117161
Position Information
NY HELPNo
AgencyCivil Service, Department of
TitleOffice Assistant 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade06
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33157 to $41018 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8 AM
To 4 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address 55 Mohawk Street
City Cohoes
StateNY
Zip Code12047
Job Specifics
Minimum Qualifications Reachable on the Beginning Office Assistant eligible list, eligible for a 70.1 transfer OR reinstatement OR 55 b/c eligible.
Duties Description The Office Assistant 1 is responsible for the following clerical duties to support scheduling, front desk, and clinical functions:
Scheduling Support Activities:
• Scheduling occupational health and fitness-for-duty/agency referral examinations.
• Scheduling and preforming clerical activities such as sending correspondence associated with pre-employment candidates.
• Preparing and sending remediable letters to candidates and answering questions from candidates and agencies concerning determinations.
Front Desk Support Activities:
• Completion of Front Desk activities including checking in clients, answering the telephone, documenting, and distributing incoming faxes, preparing money order deposit logs.
• Maintaining back up for the main line phones.
• Data entry of client information in the Exterior information system to support Front Desk activities.
• Providing clerical, administrative and office support including data entry, records maintenance, transaction processing and information retrieval and verification.
Clinical Support Activities:
• Assembly of medical records for review by EHS clinicians.
• Pulling medical records for OH Clients, preparing charts for fitness-for-duty clients, and mailing and monitoring chest x-rays to clinical staff.
• Processing incoming Respirator Questionnaire forms.
NOTE: Parking is readily available and free at this location. This position also allows for an early start time at 7 or 7:30 am.
Additional Comments NOTE ON TELECOMMUTING: DCS Employees are required to apply and obtain approval through management to telecommute according to DCS Telecommuting Pilot Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Meghan Louden
Telephone 5184732259
Fax
Email Address dcshumanresources@cs.ny.gov
Address
Street Empire State Plaza, Agency Building 1
City Albany
State NY
Zip Code 12239
Notes on ApplyingIf interested, please send a resume and a cover letter indicating how you meet the posted qualifications. Please include the vacancy number in the subject line of your email.
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