Review Vacancy
Date Posted: 11/28/22
Applications Due: 12/19/22
Vacancy ID: 117513
Position Information
AgencyEducation Department, State
TitleProject Assistant, Box OHE-1002/51521
Occupational CategoryNo Preference
Salary GradeNS
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $61270 to $77912 Annually
Employment Type Full-Time
Appointment Type Temporary
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Office of Higher Education
Office of Education Policy
City Albany
StateNY
Zip Code12234
Job Specifics
Minimum Qualifications MINIMUM QUALIFICATIONS: Candidates must possess a bachelor’s degree and two years of experience in office administration, program administration, grants management, data management, or project management, including experience with Microsoft Office products. A master’s degree may substitute for one year of qualifying experience.
PREFERRED QUALIFICATIONS:
Preference may be given to candidates who have:
• Experience with grant and contract management, procurement and financial tracking.
Duties Description The New York State Education Department’s (NYSED) Office of Higher Education is seeking candidates for a Project Assistant position in the Office of Education Policy. This Office provides support to the Teaching in Remote Learning Environments (TRLE) initiative. TRLE is a new initiative, funded by a grant under the federal Education Stabilization Fund-Rethink K-12 Education Models program, to address the immediate and urgent needs of New York’s students and educators during the COVID-19 pandemic by providing educators with the tools, resources, and training to facilitate remote instruction. This position will operate under the supervision of the Project Coordinator. Duties of this position include, but are not limited to, the following:
• Support the Project Coordinator, TRLE leadership and other members of the team to ensure the successful implementation of the TRLE initiative;
• Manage schedules, meeting logistics, event registration, travel arrangements, expense reimbursement, and follow-up tasks;
• Facilitate clear and timely communication among internal and external grant stakeholders via email, phone, videoconference, mail, in-person;
• Work with the Project Coordinator and other members of the TRLE team to draft, format, proofread, and edit reports, memos, letters, emails, presentations, and other documents;
• Track grant management deadlines by proactively sending reminders and tracking follow-up, as needed;
• Assist the Project Coordinator with the procurement and grant and contract management processes;
• Collaborate with NYSED data analytics staff and grant evaluators to collect and maintain grant-related data, directly or through partner organizations;
• Facilitate grant compliance reporting to the State and federal government;
• Track, collect, deliver, and organize internal grant-related documents such as correspondence, contracts, files, reports, budgets, and invoices;
• Assist in the development and implementation of systems and processes to identify, catalogue, and disseminate effective practices to the field; and
• Other administrative duties, as assigned.
Additional Comments CONDITIONS OF EMPLOYMENT: This will be a temporary appointment. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Promotions and transfers may change appointees’ negotiating unit. Candidates should be aware that changes in negotiating units may affect their salary, insurance, and other benefits. Verification of degree will be required at the time of interview for all candidates.
* Leads to a maximum salary of $77,912 based on annual performance advances.
APPLICATION: Qualified candidates should send a resume and letter of interest by December 19, 2022 to ohejobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OHE-1002/51521) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Office of Human Resources Management
Telephone (518) 474-5215
Fax (518) 486-5631
Email Address ohejobs@nysed.gov
Address
Street NYS Education Department
89 Washington Avenue, OHRM Room 528EB
City Albany
State NY
Zip Code 12234
Notes on ApplyingAPPLICATION: Qualified candidates should send a resume and letter of interest by December 19, 2022 to ohejobs@nysed.gov (email submissions are preferred). Your resume must clearly indicate how you meet the minimum qualifications for this position. You must include the Box number (OHE-1002/51521) of the position in the subject line of your email and cover letter to ensure receipt of your application. Links to application materials will not be accepted (i.e., Google Docs). Your social security number may be required to confirm your eligibility.
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