Position Information

NY HELPNo

AgencyState Comptroller, Office of the

TitleProject Assistant, Equated to SG-25 - Item #00809

Occupational CategoryNo Preference

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $88161 to $111111 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Competitive Class

Travel Percentage 10%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Job Specifics

Minimum Qualifications At least eight (8) years of experience in business systems analysis, implementing all business phases of the Systems Development Life Cycle (SDLC), including planning, analysis, design, implementation, and maintenance.

At least two (2) years of experience managing and developing test plans for system changes.

At least two (2) years of experience managing requirements using a requirements traceability matrix.

EDUCATION:
A Bachelor’s degree may be substituted for four (4) of the eight years of general business systems analysis experience.

A Certified Business Analyst Professional (CBAP) may be substituted for two (2) of the eight years of general business systems analysis experience.

If you are currently 55b/c eligible and possess the minimum qualification noted above, we encourage you to apply for this position
For a 55 b/c appointment, you must:
• Possess the minimum qualifications noted above.
• Meet the applicable minimal mental and/or physical requirements for the job (with a reasonable accommodation, if necessary)
• Submit a current Eligibility Letter from the NYS Department of Civil Service, www.cs.ny.gov/rp55/, to recruit@osc.ny.gov when applying.

Duties Description Under the direction of the Project Assistant, M3, the Project Assistant will be responsible for managing project development for Human Capital Management system from initiation to closeout. The primary responsibilities include, but are not limited to:
• Supervise the development and documentation of business requirements for a Human Capital Management system and a separate Time & Attendance system.
• Participate in the analysis of existing business processes as it relates to the development of improved business processes, ensuring new processes enhance productivity, performance, and effectiveness.
• Participate in the analysis of the impact of re-engineered business processes.
• Participate in the interpretation of NYS Civil Service Laws, Rules & Regulations, Division of Budget and GOER rules and regulations as they are applied against the development and implementation of new automated systems.
• Supervise the design and implementation of a framework for managing the capture, documentation, and ongoing transfer of business knowledge.
• Supervise and participate in the drafting and implementation of new policies (or the revision of existing policies) in support of new automated systems.
• Participate in the development of interview questions and surveys, and the review of responses.
• Work with project staff, consultants, end users, and others to elicit and document the current human resource processes and/or functions.
• Lead fit and gap sessions for OSC specific requirements.
• Lead in the development of test scenarios and test plans.
• Develop prototypes for end users based on solutions.
• Lead the development of business procedures, instructional documentation, and training materials for end users.
• Oversee end user support and training.
• Assist with any procurements that will be necessary as a result of this project.
• Lead in the collecting and maintaining department specific data and metrics.
• Solicit and synthesize input from stakeholders.
• Maintain the requirements traceability matrix.
• Execute change management activities related to the project.

In addition to the project duties, the Project Assistant will provide support for current Human Resources (HR) systems which will promote expertise in understanding current user expectations and current system functionality that is needed for project duties such as fit/gap and developing test scenarios and test plans. These responsibilities include, but are not limited to:
• Supervise the development of ad-hoc biweekly, monthly and quarterly reports from HRIS, LATS and LRTS for agency management.
• Provide system support to HR users of HRIS, LATS, Staffing, LRTS and Staffing applications.
• Develop and run queries to verify data integrity. Research data inaccuracies to determine if cause is system or user related. Implement change, system or process, to avoid future inaccuracies and to increase efficiency and effectiveness.
• Supervise the Personal History Folder Project.
• Direct supervision of Business System Analysts (Gr 18).

Additional Comments Preferred Qualifications/Desired Competencies:
• Demonstrated experience using business analysis for online service projects
• Demonstrated experience troubleshooting system problems and errors
• Demonstrated experience and skills in both verbal and written communications with the ability to communicate to all levels of the organization
• Demonstrated experience creating process models
• Demonstrated experience successfully working in a team environment
• Demonstrated strong written communications.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.ny.gov

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter, resume, and completed template
https://web.osc.state.ny.us/recruit/docs/00809_Project_Assistant_MQ_Template_12_2022.doc
to recruit@osc.ny.gov no later than December 19, 2022. Please reference Item #00809-OER-JFP in subject line when responding.

PLEASE NOTE: All candidates MUST complete this template in full to demonstrate they meet the minimum qualifications. Candidates will be selected for interview based SOLELY on the contents provided by them on this template.

IMPORTANT: It is imperative that you provide specific examples to demonstrate your experience for each of the required qualifications listed in this template. Please ensure that you have fully described how you meet the qualifications by providing a FULLY DETAILED description of your experience. Any ambiguity, vagueness, or omissions will not be decided in the candidate's favor.

When responding, please include the reference number and letters listed in this section. The OER ID # should not be included.