Review Vacancy
Date Posted: 12/07/22
Applications Due: 12/23/22
Vacancy ID: 118177
Position Information
AgencyParks, Recreation & Historic Preservation, Office of
TitleOffice Aide (Park and Recreation Aid 5)
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeHourly
Bargaining UnitOSU - Operational Services Unit (CSEA)
Salary RangeFrom $18.71 to $18.71 Hourly
Employment Type Full-Time
Appointment Type Temporary
Jurisdictional Class Labor Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address 625 Broadway
City Albany
StateNY
Zip Code12238
Job Specifics
Minimum Qualifications None-
Operational Needs:
Relevant experience in an office setting preferably in an administrative role
? Excellent organizational skills, ability to prioritize, and comfortable working independently
? Proficient computer skills including with Microsoft Office Suite (Word, Excel, PowerPoint etc.) and Adobe products
? Strong attention to detail
? Strong communication and interpersonal skills
Duties Description The Office Aide will assist the Division and Bureau with administrative duties. The applicant must be able to work as a member of a team and be comfortable working in the office. The applicant must have good organizational skills as well as excellent written and verbal communication.
Arrange travel for staff, prepare and process travel vouchers in State Financial System (SFS)
? Manage purchases and reconcile statements in SFS
? Order/purchase office supplies, maintain office and specialty printer supplies, provide evaluation of products and recommendations on purchases, and track Bureau expenditures
? Ensure documents requiring executive staff signature are signed in a timely manner
? Answer phones for Division
? Receive and distribute incoming mail
? Schedule meetings and reserve rooms and provide access for visitors
? Keep and coordinate schedules for staff
? Transcribe meeting notes
? Create and maintain mailing lists
? Organize and assemble mass mailings
? Make photocopies and scan documents to be e-mailed out or saved electronically
? Update databases, spreadsheets and reports maintained and produced by the Division
? Proofread and edit letters, forms/applications, large documents and technical reports that will be distributed to the public, for grammar and formatting according to Agency, Bureau, and/or program guidelines and standards.
? Manage and maintain electronic and paper files and record retention schedules for the Bureau.
Additional Comments BENEFITS There are various benefits that a permanent employee is entitled to, based on their negotiating unit: • Vacation, Holiday, Sick, And Personal Leave - leave benefits including 13 days of paid vacation leave in the first year of employment with bonus days for additional years of service; 12days annual paid holidays; five days annual paid personal leave and 13 days of annual paid sick leave. • Health Care Coverage • Retirement Plan • Payroll Deduction Savings Plans • Tuition Assistance Programs • Life Insurance and Disability Insurance • Employee Assistance Program (EAP) • Employee Wellness Program (EWP) Learn more about our benefits for permanent employees, visit: https://parks.ny.gov/employment/benefits.aspx
Some positions may require additional credentials or a background check to verify your identity.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Diana Carter
Telephone
Fax
Email Address ParksPlanning.info@parks.ny.gov
Address
Street 625 Broadway
City Albany
State NY
Zip Code 12238
Notes on ApplyingIf you are interested in being considered for this position, please email a resume and references to
ParksPlanning.info@parks.ny.gov. In the subject line for the email please state: “Office Aide Job
Application”. Please email or call (518) 474 - 0409 with inquiries about the position.
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