Review Vacancy
Date Posted: 03/21/23
Applications Due: 04/06/23
Vacancy ID: 126716
Position Information
NY HELPNo
AgencyParks, Recreation & Historic Preservation, Office of
TitleSenior Budgeting Analyst or Budgeting Analyst Trainee 1 or 2 (Revenue)
Occupational CategoryAdministrative or General Management
Salary Grade18
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $46529 to $77912 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? Yes
Location
County Albany
Street Address 625 Broadway
City Albany
StateNY
Zip Code12238
Job Specifics
Minimum Qualifications Must be reachable on the Professional Career Opportunities (PCO) eligible list with or Public Administration Traineeship Transition Program (PATT) eligible list.
OR
Transfer Opportunity: Candidates must be current New York State employees and have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 52.6 or 70.1 of the Civil Service Law.
Duties Description The Office of Parks, Recreation and Historic Preservation is seeking to hire a Senior Budgeting Analyst or a Budgeting Analyst Trainee in the Finance Bureau’s Revenue Unit.
1. Complete monthly bank reconciliations for revenue bank accounts, comparing amounts on the bank statement to information in new revenue system (PORTS). Investigate discrepancies and work with regional staff to resolve.
2. Coordinate credit card services, including ordering new terminals, troubleshooting and communicating with credit card processor as needed.
3. Submit monthly bank balances to Treasury for reporting.
4. Prepare monthly revenue transfers.
5. Report monthly on revenue and attendance (including holiday attendance).
6. Calculate and remit monthly and quarterly sales tax.
7. Maintain checkbook for Concentration account.
8. Maintain checkbook for Housing account (including accrued interest).
9. Maintain checkbook Change Fund account (including tracking requests for both seasonal and permanent change funds).
10. Maintain checkbook for Petty Cash account.
11. Update point of sale system (add/remove users and inventory items).
12. Compile and enter data into the DOB Misc. Receipts database.
13. Update the agency fee schedule on an annual basis.
14. Submit annul sole custody reporting for agency bank accounts.
15. Process notifications from banks regarding bank adjustments made. This includes logging the adjustment, notifying regional staff and recording it in PORTS. If regional staff disagree with the adjustment, open an investigation with the bank.
16. Handle credit card chargebacks. This includes logging the chargeback, notifying regional staff and working with them to determine if we should accept or dispute the chargeback and responding to the credit card processor by the deadline.
17. Process returned checks. This includes logging the returned check, recording it in PORTS, notifying regional staff and sending a letter to the patron.
18. Enter other adjustment into PORTS as needed, such as for gift card redemptions, refunds and chargebacks.
19. Download daily reports from the credit card processor website of credit card transactions. Prepare an Excel spreadsheet with credit card batch information.
20. Log onto bank websites, download monthly bank statements and save electronically in shared drive.
21. Review credit card chargeback invoices to determine if payment is due.
22. Order banking supplies (endorsement stamps, deposit slips, disposable deposit bags) for all facilities statewide. Orders must be checked carefully to ensure bank account information is correct.
23. Review and process refunds in the reservation/point of sale system.
24. Review and process refund requests through the Statewide Financial System (SFS).
25. Answer questions from users and troubleshoot issues in PORTS.
26. Oversee the boxing up of files and their transfer to records retention.
27. Using Excel, prepare reports for management and in response to FOIL requests of Revenue and Attendance information.
28. Open Revenue Unit mail daily.
29. Answer main telephone line for Revenue Unit.
30. Photocopy and scan documents as needed.
31. Take deposits to the bank.
32. File paperwork.
33. Complete other tasks as needed to support the Revenue Unit.
Additional Comments Depending on each applicant's experience and/or current salary if employed by New York State already, the appointment may be made to the Budgeting Analyst Trainee 1, Budgeting Analyst Trainee 2, or the Senior Budgeting Analyst titles. Included below is a breakdown of the salary at each level of the traineeship.
Contract Management Specialist Trainee 1, SG-13 - $46,529
Contract Management Specialist Trainee 2, SG-14 - $49,202
Contract Management Specialist 1, SG-18 - $61,270-$77,912
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Lynne Harting
Telephone
Fax
Email Address albany.employment@parks.ny.gov
Address
Street 625 Broadway
City Albany
State NY
Zip Code 12238
Notes on ApplyingPlease submit your resume and the contact information for 3 work-related references to albany.employment@parks.ny.gov and reference the Vacancy ID Number in the subject line when applying.
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